ASSISTANT VICE PRESIDENT FOR FACILITIES AND MAINTENANCE
Facilities & Maintenance Planning and Construction
Harvey Mudd College is accepting applications for the Assistant Vice President for Facilities and Maintenance position. Individuals who are knowledgeable about facilities and maintenance functions and services, which include the following areas: a) custodial, b) grounds, c) facilities operations, d) maintenance, e) renewal and replacement reserve program (i.e. deferred maintenance), f) facility sustainability efforts, and g) capital projects are encouraged to apply for this position. The Assistant Vice President for Facilities and Maintenance (AVPFM) reports to and partners with the Vice President for Administration and Finance/Treasurer, to provide strategy and leadership to conceptualize, develop, and implement facilities and maintenance initiatives, in alignment with the College’s Master Plan and its Strategic Vision. Starting salary is dependent upon qualifications. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions. According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Summary of Job Responsibilities:
The AVPFM will lead and provide oversight for planning and executing all small and large capital building projects that include new construction, and renovation. Construction and renovation management may include selecting professional design staff; coordinating the activities of clients, design professionals (architects, engineers, etc.) contractors, inspectors and others associated with the project; monitoring project progress, cost and quality; resolving problems that arise in the project; working with city, state and federal agencies and officials to ensure compliance and safety; communicating with project stakeholders regarding program, budget, schedule and construction impact; and completing and warranting the project College specifications.
The AVFPFM is a member of the Business Affairs Leadership Team, and reports to the Vice President for Administration and Finance/Treasurer. The AVPFM, under the direction of the Vice President for Administration and Finance/Treasurer, serves as liaison with the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC) and potential and current donors; and manages construction and renovation projects from concept through completion. The AVPFM interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members.
The AVPFM establishes expectations, provides mentoring and coaching, identifies opportunities for job and career development, and provides informal and formal feedback and has the following supervision responsibilities: supervises Construction Manager who executes day to day project supervision on the field for large capital projects (new buildings and significant renovations) as well as the College’s Renewal and Replacement Reserve program; supervises Assistant Manager for Special Projects who focuses on smaller renovation projects; Supervises the Senior Director for Facilities who directs and supervises the College’s custodial, grounds, and maintenance services, as well as facility sustainability initiatives; and partners with the VP for Administration to co-supervise the Senior Director of Operations & Emergency Preparedness and Employee Safety.
Summary of Qualifications:
Education and Experience: Bachelor’s degree in engineering, construction or project management, or a related field is required. A minimum of five years of relevant industry experience in construction/renovation/building project management, as well as experience in leading a facilities department/division that includes supervision of large staff. Experience as the lead in capital project management (e.g. as the owner’s representative or internal/campus project manager) including budgeting, planning, and construction and renovation management in addition to a strong understanding of architectural, mechanical, electrical, and other related disciplines. Direct experience managing all stages of a capital project for new construction and renovation (conceptual design, SD, DD, CD and construction). Master planning and entitlement experience. Experience in overseeing a facilities operation.
Licenses/Certificates: Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier.
Preferred Qualifications: 10 years of progressively responsible industry experience in building project, construction and renovation management and facilities management. Experience managing renovation projects in an occupied building environment. Experience as the lead in capital project management (as the owner’s representative or internal/campus project manager) for an institution of higher education. Experience working in a college setting or other setting with a shared governance environment. Experience working with environmental and sustainability principles, best practices, and laws/regulations, including Leadership in the Energy and Environmental Design (LEED) Green Building Rating System. Bachelor’s degree or minor in business or graduate degree in business/finance is preferred.
Knowledge, Skills and Abilities:
Facilities - Knowledge of engineering and construction terminology, theory, practices and principles, as well as the ability to direct and converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design and construction of the various building types which occur on a residential college or similar campus environment. Familiarity with city/municipal codes. Ability to manage and evaluate architects, contractors and supporting consultants as well as experience with contract negotiation. Knowledge of facility management systems (e.g. electrical, HVAC and water treatment), applications and tools. General knowledge of applicable building and fire codes.
Communication/Collaboration - Ability to function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies, including: trustees, the President’s Cabinet, faculty, staff, students, alumni, governmental representatives, consultants, legal counsel and other internal and external constituencies. Strong interpersonal skills, including tact, diplomacy, and flexibility to work with the College’s various constituencies. Ability to value, actively seek and respond to various internal and external constituencies in order build consensus among diverse groups and arrive at sound solutions. Demonstrated ability to prepare coherent, effective and well-written and formatted presentation texts and graphics to the College’s various constituencies; make presentations to small and large groups; and explain complex planning concepts and solutions in a clear, concise manner. Excellent writing and proofreading skills and the demonstrated ability to prepare original or revise existing reports, letters, memoranda and other materials.
Management and Analytical Skills - Effective supervisory skills and demonstrated ability to mentor, coach and develop staff. Ability to think strategically and tactically. Ability to “see around corners” and anticipate issues/problems early so that corrective action can be taken on a timely basis. Effectively use various software and manipulate complex database and spreadsheet applications in gathering information, conducting analyses and developing reports. Excellent organizational, administrative and project management skills, including the ability to diagnose critical areas for attention and stay focused, and then translate strategies into measurable action. Ability to manage many projects at once and meet deadlines/schedules and achieve goals under pressure. “Results oriented” personality, committed to delivering projects on budget and schedule to the established quality standard. Ability to conduct analysis and research, including gathering information from a variety of sources to formulate recommendations. Service oriented attitude, with the ability to achieve results with college constituents while maintaining budgets. Ability to exercise sound judgment and model ethical standards.
Desired Additional Experience and Skills: Significant knowledge of and experience with CEQA. Familiarity with current industry benchmarking practices. Experience with computerized maintenance management system. Experience with continuous improvement initiatives and practices of a complex facilities operation.
Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.
Deadline to apply: Open until filled.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.