This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Naval Reserve Officers Training Corps (NROTC) at the University of Washington is a program designed to educate and train young men and women for service as commissioned naval officers. Students in the NROTC program earn a bachelor's degree while preparing to assume leadership and management positions in the Navy and Marine Corps.
We have an outstanding opportunity for a Program Coordinator to provide administrative office support to advance the mission and goals of NROTC.
Provide administrative support to department head and support to department program operations. Answer telephones and respond to emails; receive and refer visitors; resolve problems and respond to inquiries regarding departmental procedures and services;
Maintain supervisor's calendar and make appointments; schedule and arrange meetings; make room reservations; provide information related to supervisor's planning, organizing and operation of the department;
Make travel arrangements for the department and maintain records of travel itineraries; compile final travel expense report;
Provide support related to classroom scheduling, student scholarship roster and liaise with the appropriate University of Washington administrative and service offices to facilitate the department's activities;
Under the guidance of the Executive Office F&A team, use the appropriate University system to process department purchase requisitions and invoices charged to UW budgets; and ensure accurate fiscal processing and initiate corrective fiscal action as required. Serve as primary contact for vendors and contractors. Order supplies, equipment, printing, and arrange for maintenance services;
Review and reconcile monthly and yearly university budget accounts;
Maintain and monitor UW NROTC budget/fiscal records of department accounts, including the state budget, non-matriculating student fee budget, and gift accounts;
Liaise with Vice Provost for Academic Personnel Office and the Executive Office's Finance & Administration team to ensure proper handling of administrative, financial, personnel and operational matters;
Work with Executive Office's Finance & Administration team to coordinate hiring of NROTC tutor; coordinate and approve tutor's work schedule and hours;
Maintain records of incoming and outgoing correspondence and action documents and follow up on work in process; establish or revise electronic or manual files; use spreadsheet and data base software to develop and maintain records;
Liaise with Blue and Gold Foundation, to include tracking approved expenses, facilitating execution of annual board meeting, and submitting minutes to the Finance & Administration team;
Maintain and update ROTC alumni and donor contact information database; print gift activity reports, and draft thank you letters and related correspondence for department head's signature;
Assist in planning and executing department events, to include securing venues, obtaining University approval, and creating event registration pages through Cvent;
Perform the duties of Program Assistant; and perform related duties as required.
High school graduation or equivalent and two years of experience supporting academic programs OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Conditions of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.