State or Local Government, Subcontract Management, Utilities
4 Year Degree
The Sr. Manager, Procurement Services is responsible for supporting the Chief Procurement Officer (CPO) in achieving strategic and tactical objectives, assisting as required, with high-profile acquisitions, preparing contracts and developing customer-oriented plans consistent with WSSC policy and strategic goals.
The role leads the strategic development of system application modules and their implementation, and coordinates the development and enhancement of Procurement business processes, definitions, practices and tools.
• Develops annual Division procurement objectives and manages day-to-day priorities for the timely and efficient execution of workload. Responsible for timely performance and satisfactory quality and quantity of all assigned contracts.
• Performs cradle-to-grave contracts administration on all assigned contracts. Independently manages the more difficult, complex contract issues involving disputes, modifications, claims and closeouts. Exercises delegated procurement officer authority for a wide range of contracts.
• Supervises and directs the pre-award strategic sourcing contracting process to include participation in determining the method of procurement and type of contract, preparation of synopsis and solicitation documents, including use of unusual clauses, proprietary specifications, unusual bidding structures, advertising or soliciting proposals, receiving bids/offers, verifying responsiveness and responsibility, awarding contracts and preparing required reports.
• Acts as a consultant to staff to resolve irregularities in competitively bid and negotiated construction contracts as well as mistakes in bids and bid protests. Determines acceptability of any special award requirements. Obtains any approvals or clearances required for the method of procurement and/or contract award. Develops justification for sole source negotiations and prepares applicable determinations and/or findings.
• Acts as a strategic sourcing consultant to other Teams and staff, among others, for unusually large or complex procurements. Where current guidelines are not sufficient, devises innovative contractual methods and procedures; recommends the most feasible approach within the framework of existing requirements and regulations/policy to successfully execute the procurement. Approves adequacy of specifications.
• Directs the pre/post award contracting process to include preparing synopsis, conducting slates, selections, requesting proposals, negotiating fees, awarding contracts and preparing required reports. Acts as consultant to staff to resolve irregularities or other problems in the procurement process and protests. Determines acceptability of any special award requirements. Obtains any approvals or clearances required for the method of procurement and/or contract award. Executes contract documents for negotiated and sealed, competitively bid contracts.
• For the more complex and/or large procurements, develops the WSSC position and leads negotiations with contractors. May act as negotiation team leader. Represents WSSC in solving problems and explaining procurement requirements. Holds discussions with suppliers/contractors, customers and industry representatives concerning contract pricing and other contractual matters. May chair pre-bid and pre-proposal conferences.
• Advises customers on policies, business practices and contract interpretation. Versed in all types of contracts and works with customers to select appropriate contract type for a specified effort. Assists in source selection plan development. Briefs and discusses with General Counsel, CPO and other senior staff regarding all claims, protests and other disputes and takes a lead role in developing decisions/determination on those matters. Advises customers regarding status of projects and other business issues.
• Evaluates WSSC procurement policies. Assists in updating policies and operating procedures involving the integrity of the contract process and enforces compliance with guidelines contained therein. Issues appropriate contracting approaches and methods, design of overall project plans and strategies, and contracting techniques to meet mission, program goals requirements, and time frames.
• Works closely with the Director of the Office of Supplier Diversity & Inclusion (OSDI) to ensure Minority Business Enterprise (MBE) and Small Local Business Enterprise (SLBE) goals are properly set on all assigned projects. Prepares management reports as necessary to support Procurement Department objectives.
• Ensures professional products are delivered at specified quality levels within times prescribed; ensures that required changes are properly negotiated and executed; ensures that closeouts are properly handled in a timely manner with a formal contractor evaluation.
• Supervises, directly or indirectly, employees including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and/or termination or recommending termination.
• Bachelor’s degree from an accredited college or university in Business, Engineering, Construction Management, Public Administration or a related discipline
• 10+ years experience in procurement and contract administration of strategic or complex contracts
• 3+ years experience supervising procurement professionals in a Procurement or Supply Chain Management department
• In-depth knowledge of various types of contracts, methods of contracting and selection factors to plan appropriate strategies to procure complex requirements
• In-depth knowledge of contractual techniques when changes in the technical requirements, design concepts, etc., are required during the course of the contract (i.e. development of new terms and conditions, or other innovations necessary to satisfy a unique procurement requirement or condition)
• Knowledge of purchasing information technology and automated data processing applications
• Ability to manage numerous complex procurements while meeting deadlines established in milestone plans; ability to effectively delegate workload to staff through assignment of projects and tracking of progress
• Ability to conduct effective negotiations for the most complex and difficult contracts and contract modifications and claims, with the ability to maintain the proper degree of business equity when dealing with private industry and in seeking WSSC management approvals
• Ability to lead negotiation teams in negotiating prices, terms and conditions, and settlement for competitively negotiated contracts and for the resolution of complex change orders and claims
WSSC is one of the largest water and wastewater utilities in the nation. Serving over 1.8 million residential and commercial customers in the Washington, DC suburban area, our drinking water has always met or exceeded Federal standards. WSSC is headquartered in Laurel, MD.