Job Summary: The Purchasing Agent acquires goods and services for the Spotsylvania County Public Schools in accordance with State and School Board procurement laws, regulations and procedures. Duties include, but not limited to, the development of bid specifications and requests for proposals and evaluation of responses. The Purchasing Agent makes recommendations for the award of contracts and administers contracts performance on behalf of the School Board.
Essential Job Functions:
· Assists staff with development of specifications and/or scope of services.
· Prepares detailed specifications, Invitations for Bid, requests for proposals, informal bids, quotes, contracts and general correspondence for the purchase of professional and non-professional services, construction, equipment and supplies using various personal computer programs.
· Solicits telephone quotes for smaller volume purchases.
· Establishes and/or renew or re-bid of term contracts.
· Evaluates quote/bid/proposal responses and makes recommendations of award.
· Serves as the Purchase Card (PCard) program Administrator and responsible for PCard training.
· Yearly review of the Code of VA changes impacting the VA Public Procurement Act (VPPA), reviewing and drafting changes to School Board purchasing policies
· Responsible for assigning and overseeing the purchasing duties performed by the Division Purchasing Assistant/Textbook Coordinator.
· Review all invoices received by Accounts Payable for purchasing compliance.
· Coordinates with County Government whenever possible for the procurement of goods and services.
· Performs other duties as assigned by the CFO or designee.
Skills & Knowledge Required: Demonstrates knowledge of laws, ordinances, department policies, other regulations governing the handling of school purchases, and common sources of supply and of market price trends to most benefit the school district; Ability to prepare specifications and to analyze and tabulate bids; Ability to establish and maintain effective working relationships with others; Possesses thorough knowledge of State and local procurement procedures and regulations; Demonstrates effective oral and written communications skills.
Education Required: Bachelor’s degree in Business Administration or a related field. Possession of a certificate as a Certified Professional Public Buyer (CPPB) desired; or a Virginia Contractor Officer (VCO); or any combination of experience and training that would provide the knowledge, abilities and skills.
Experience Candidate: Possesses at least five (5) years of procurement experience in a public sector environment; or any equivalent combination of training and experience which would provide the required knowledge, skills and abilities. Five (5) to ten (10) years of experience is preferred.
Additional Salary Information: This is a 12 months position with benefits.
In 1870, the public education system in Spotsylvania County was established with segregated one-room schools. These schools were gradually abandoned for larger buildings combining both elementary and high schools.
In 1922, The Spotsylvania County Public Schools (SCPS) division was created. Robert E. Lee High School became the first accredited high school in the County in 1920. It was built in ...1914 at Spotsylvania Courthouse but was destroyed by fire in 1941. The former Spotsylvania High School was a state-of-the-art building when constructed in 1939 for $158,000. During the twentieth century, the school system moved from scattered one-room schools for elementary education to consolidated schools for grades 1–12, to an integrated system in 1968. Until that time, most African-American children attended one-room schools until the John J. Wright Consolidated School opened in 1952.
Since 1968, the school system has evolved to the present system of separate elementary, middle, and high schools. Today, SCPS serves over 23,780 students daily from preschool to grade twelve and is comprised of 31 schools and centers: 17 elementary schools, 7 middle schools, 5 high schools, a Career and Technical Center, and an Alternative Learning Center.
Recent systematic changes for the school division have included:
- In the summer of 2005, for the first time, Spotsylvania County Public School Board announced that they were going to start a week before Labor Day. While other counties around Spotsylvania started the day after Labor Day.
- In 2006, the Division changed from a 7 period day (50 minute class) schedule to an A Day/B Day block schedule with 90 minute class periods at the secondary level.
- In 2008, PASS (Parents Access for Students' Success) was implemented. PASS was the Division's first online program that allowed students and parents to check on grades, attendance, and lunch account balances.
- In 2010, Spotsylvania County Public School Board changed the 6-point grading scale to a 10-point grading scale.