The Subcontract Administrator acts as the primary interface between subcontractors and the programs being supported for all subcontract related issues. Subcontract Administrator will operate under the supervision of Procurement Manager and will seek review of non-routine decisions. The ideal candidate will be detail oriented, willing to work in a fast-paced environment with competing deadlines.
JT3, LLC is a DoD Prime Contractor with the United States Air Force and mainly procure Professional Services in the following areas:
• Aircraft modification
• Flight-test engineering and analysis
• Flight-test modeling and simulations
• Hardware and software development
• Information technology
Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experiences
Prepares Request for Proposal/Quotation and verifies accuracy and completeness of proposal packages. Interfaces with various business groups - program, project, safety, security, data management, and accounting to clarify and ensure that all necessary data has been included.
Receives subcontractors' responses to requests for proposals/quotations, determines each subcontractor's ability to meet company and project requirements, analyzes estimates and costs, negotiates specifications/statements of work, price, and other contractual provisions with subcontractors to correspond with the FAR, JT3 LLC policies and mission needs.
Ensures compliance of managed subcontracts and consulting agreements by maintaining auditable files per Government requirements and JT3 LLC policies and procedures.
Prepares procurement documents and change orders, including identification and inclusion of FAR Flow Down requirements from the prime contract. Ensures that terms and conditions will be appropriate.
Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts.
Maintains and updates procurement files to include records of payment.
Performs procurement closeout actions, completes file documentation, and forwards procurement files to storage.
Serves as liaison between subcontractor and procurement personnel.
Performs other related duties as assigned or requested
Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.
Work is primarily sedentary in an office environment with no unusual hazards; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies. Frequent use of a computer is required. Routine travel to remote work locations may be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.
REQUIREMENTS - EDUCATION, TECHNICAL, AND WORK EXPERIENCE
Bachelor's Degree in Business Administration or Contracts.
Must have a minimum of 7-10 years of negotiation and administration of subcontracts in a Federal Government contracting environment are required.
DoD experience is required.
Fundamental knowledge of Subcontract Administration to include T&M, Labor Hour, Cost Reimbursable and Fixed Price Contracts, Basic Ordering (ID/IQ) subcontract experience is a must.
Fundamental understanding of cost accounting principles to include direct and indirect cost components and factors.
Must have a complete understanding and knowledge of Federal Acquisition Regulation (FAR) in order to comply with governmental policies and procedures.
Proficient in computer skills including; MS Word, Excel, PowerPoint, and MS Outlook.
Proficient in a purchasing database system - Maximo experience is preferred.
Must qualify for and maintain a government security clearance and possess a current State issued driver's license.
Internal Number: 3436
JT3 provides engineering and technical support to four of the western test ranges for the U.S. Air Force and Navy under the Joint Range Technical Services Contract, better known as J-Tech.The company is a joint venture of Raytheon and AECOM and is supported by 9 teammate companies. Together we develop and maintain realistic integrated test and training environments. We prepare our nation's war-fighting aircraft, weapons systems, and air crews for today's missions and tomorrow's global challenges.