Project Manager (Campus Planning and Construction)
February 9, 2018
About thePosition:This professional position serves in the role ofa Project Manager and Owner Representative. This role is responsible for thecontinual development of the relationship between Campus Planning &Construction (CPC) and its' customers, as well as leadership, management andcontrol of all aspects of the customer's design & construction programincluding cost, scope, quality & overall schedule. The project manager'sprimary responsibilities are to maintain the project scope and budget, meetingor exceeding Vanderbilt University design standards, approved by the VanderbiltUniversity Board of Trust and to meet reporting responsibilities. This positionmust understand fully the nature of the project, understand the completedevelopment cost for the project, and keep all parties informed as well as seekdirection from appropriate sources. The incumbent in this position managesmultiple projects and should possess the ability to work in a team environmentin the department of Facilities at Vanderbilt University.
Facilities annual budget exceeds $100 million in operatingexpenses and includes over 400 employees. Facilities manages major capitalproject expenditures totaling ~$125 million annually and facility renewal,replacement and large maintenance project expenditures totaling ~$20 millionannually. Currently, Campus Planning manages over $800m of projects in designand construction. About Vanderbilt University:Vanderbiltis a renowned private institution founded in 1873 located a little more than amile from downtown Nashville, TN. The university's students, faculty, staff andvisitors frequently cite Nashville as one of the perks of Vanderbilt. VU is aplace where your expertise will be valued, your knowledge expanded and yourabilities challenged. It is a place where your diversity is sought andcelebrated. It is a place where employees know they are part of something thatis bigger than themselves, take exceptional pride in their work and neversettle for what was good enough yesterday. Vanderbilt was recently ranked #1 inthe Princeton Review among 382 top colleges and universities for ‘happieststudents’ - as well as #2 for ‘best quality of life’ and ‘great financial aid,’#5 for ‘best run colleges’ and ‘beautiful campus,’ and #6 for both being in a‘college city that students love’ and having ‘great campus/city relations.’
Perform and/or participate in site evaluations for specifiedpurposes
Participate in and provide guidance to consultants in thedevelopment of master planning options for current and future planning needs
Development ofSpace Programming
Review or assist in development of program for space needs withusers/clients and with concepts of university guiding principles like FutureVUand the Academic Static Plan
Develop redesign options/schematic designs on some projectsto assist client in determining program options
Communications withUniversity Community
Maintains communications with the University communityregarding project scope, budget and schedules
Maintains project governance through Steering Committeemeetings and upward
communication to leadership
Includes written documentation of key decisions and meetingminutes
Develop and foster positive working relations with MetroCodes, Zoning, Fire Marshall and other government agencies
Design andConstruction Administration
Review A/E contracts
Review drawings during design
Coordinate user meetings to review design
Review final documents for appropriateness to Universityexpectations and quality assurance
Coordinate program changes or design modification duringconstruction
Review pay requests
Review project with Metro Codes officials with Consultants
Assist with coordination between the User and Purchasingregarding the selection of furniture and the coordination of equipment for theproject
Coordinate with stakeholders like Plant Operations, VUIT,Sustainability, AED and University Landscape Architect to ensure that building,site and infrastructure standards are reviewed with stakeholders for input andproperly implemented.
Provide problem solving assistance to stakeholders and usersfor cost of ownership and value solutions while maintaining University goalslike with future flexibility, energy, sustainability and community
Assist with the coordination between User and VUIT regardingthe installation of data and telephones in the project
Perform/participate in material and products/equipmentlife-cycle evaluations and comparisons
Pricing andConstruction with Contractors or Construction Managers
Provide clarification of university expectations on projectduring pricing phase
Review Construction Contracts for completeness
Coordinate shop drawings and equipment review
Review project progress
Ensure quality control and contract conformance inconstruction
Review and evaluate construction changes to scope and budgetduring the construction phase
Review the pay requests
Review job for final completion and acceptance
Assist with the coordination of furniture and equipment forconformance with the chosen color palette and compatibility with servicesidentified on Construction Documents
Develop and implement signage package
Close Out Projects
Close out project books
Receive and review of as-built drawings
Receive equipment service and maintenance manuals and projectwarranties
Coordinate operations start-up
Commissioning andQuality Assurance
Request and procure proposals and conduct interviews forcommissioning of building systems and sustainability.
Manage the commissioning activities within the project
Maintain standards related to commissioning and qualityassurance requirements
Apply all "lessons learned" from commissioning tofuture projects
Qualifications: Required education, skills and experience
Candidates must have a Bachelor's degree and a minimum of 5years of relevant experience
Preference will be given to candidates with an Architect,Engineering or Construction Management degree; experience in a higher educationinstitutional setting; Registered Professional Architects or Engineers;experience with BIM, LEED, WELL and Living Buildings; knowledge of facilities,design and construction industry
Candidates must have a proven background in projectmanagement
Candidates must have the ability to provide solutions in ahigh volume environment, ability to remain calm and objective throughoutstressful and difficult situations
Candidates must have strong organizational, interpersonal,communication (verbal and written) skills
Candidates must have excellent customer service skills
Required Soft Skills
Acceptance of Feedback – Ability to take constructivecriticism with grace, and make improvements without taking it personally orholding grudges. When wrong, owns it – freely admits mistakes.
Adaptability – Ability to read cues and adapt accordingly.Ability to adjust style and approach to accommodate the styles and needs ofothers. Can anticipate and effectively de-escalate potential conflicts.
Creative Thinking – Ability to go beyond the boundaries ofthe job description, willingly takes on new challenges, finds creativesolutions rather than always awaiting a manager's direct instructions
Helpful Nature – Offers to help lighten the load for othersin times of need. Volunteers rather than waiting to be asked. Understands thatalmost no one works in a silo, and will need the help of others to do their jobwell, and that by helping others first, they will likely reciprocate.
Integrity – Holds oneself accountable; takes responsibilityfor failures as well as successes, recognizes that trust is required to hold a teamtogether.
Maturity -- Exhibits professional maturity; doesn't pass thebuck to dodge accountability; doesn't engage in petty office politics orinappropriate social conduct
Respect – Is friendly, tirelessly cordial, polite, andgenial. Comes in to work with a good attitude and doesn't bring their ownpersonal ‘little black clouds’ into the work environment.
Responds Promptly -- When emails and phone messages aren'treturned in a timely way, it sends the message that the other party is not important.Responds even if just to acknowledge receipt and provide a timeframe by whichthe requester can expect a full response.
Is Nice – Asks questions and is a good listener. Smiles andis grateful. Sends appropriate notes of thanks to others who have helped. Avoidgossip or saying negative things about co-workers. Patient and generous. Makesuggestions rather than stating hard and fast opinions. Avoids being negative,sarcastic, and cynical.
Shares – Shares information. Communicates. Transmits knowledge. . . knowledge isn't power – sharing knowledge is. Asks for advice.
Resilience -- Is resilient in the face of daunting challengesand setbacks; bounces back readily.
Work through Issues – It isn't about the people, it's aboutthe outcome. If things aren't going well, outcomes suffer. Be willing to havecrucial conversations if things aren't going well. Doesn't just complain tomanagement . . . does everything possible to remedy the situation directlyfirst.
Teamwork – Values teamwork and co-workers; make them feelvaluable and important by acknowledging what they do. Doesn't expect fromothers effort that one is unwilling to do themselves. Find ways to complementother's strong suits.
Praises Publicly; Criticizes Privately. When dealing with adifficult co-workers or customers, ‘pretend your children are watching’ how thesituation is handled. Good manners help keep a cool head. Gives credit wherecredit is due.
Assumes the Best -- Assume that others are working as hard asyou are on things that are as important as what you are working on. Justbecause you don't know what someone does, it doesn't mean they're not doinganything.
Raises the Bar – Expects and delivers excellence. Is acreative problem solver. Is proactive. Welcomes input on making things better.Places a high value on learning and getting better
Believes– Believes in the work being done and theorganization.
Perspective – Maintains a sense of humor and perspective. Canlaugh first and foremost at oneself.
Reliable – Does what they say they will do, when they saythey will do it. Shows up for work when expected. Doesn't push the burden ofwork volume or deadlines to others.
Honest and Transparent – Doesn't have hidden agendas. Doesn'tplay people against each other. Is authentic and forthright.
Autonomous – Self-managing; self-motivated. Manages time,activities and outcomes well so that progress stays on track.
Detail-Oriented – Even small mistakes can create big issues;attention to detail work indicates care about the outcomes.
Hard-Working – Is industrious as well as efficient (busyisn't the same as productive). Be persistent. Can juggle multiple competingpriorities simultaneously.
Eager – Enthusiastic, wanting to learn, wanting to continueone's personal and professional development and expertise.
Benefits:Inaddition to offering a lively community that encourages learning and celebratesdiversity, VU offers a competitive, flexible benefits package including health,dental, vision, life, accidental death & dismemberment, disabilityinsurance, paid time off, and a 403(b) retirement plan with employer match.Vanderbilt offers tuition assistance to employees, spouses and dependentchildren. Also, after five years of service, Vanderbilt will pay up to 55% ofthe tuition for up to three dependent children to earn a bachelor'sdegree. Learn more about Vanderbilt's benefits at VU Benefits Overview
Internal Number: 1800197
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.