Located in Nashville,Tennessee, and operating at a global crossroads of teaching, discovery andpatient care, VUMC is a community of individuals who come to workeach day with the simple aim of changing the world. It is a place where yourexpertise will be valued, your knowledge expanded and your abilitieschallenged. It is a place where your diversity â of culture, thinking, learningand leading â is sought and celebrated. It is a place where employees know theyare part of something that is bigger than themselves, take exceptional pride intheir work and never settle for what was good enough yesterday. Vanderbiltâs missionis to advance health and wellness through preeminent programs in patient care,education, and research.
The office of ContractsManagement (OCM) is a division of the Vanderbilt University Medical Center(VUMC), Office or Research.We serve asthe central Medical Center office for contract intake, processing, negotiation,and management.OCM reviews both researchand non-research contracts.Researchagreements include bench research, clinical trials, federal contracts, andfederal subcontracts.Non-researchagreements include professional services, educational and affiliationagreements.For more information, pleasevisit www.mc.vanderbilt.edu/ocm .
Inthis pivotal, rewarding role, you will respond to email correspondence frominternal customers and external contracting entities.Additionally, you will review assignedagreements, revise agreements as appropriate in accordance with VUMC andregulatory policies, and manage the signature process.You also will manage the signature processand enter all relevant information into the OCM database.
Negotiates, drafts, and executes various contracts, agreements, and amendments in accordance with Institutional and departmental policies and procedures and federal regulations:
Handles federal subcontracts (both incoming and outgoing), State contracts, professional services agreements, hospital business area community outreach agreements and affiliated Medical Directorships by VMC faculty *
Drafts contracts and subcontracts utilizing existing VMC templates to create new contractual relationships with external parties
Negotiates contract terms and conditions directly with prime contractors, subcontractors, and federal government within clearly defined parameters in accordance with Institutional policies, federal regulations, and professional ethics
Analyzes and interprets federal regulations and applies to contract language
Analyzes, synthesizes, and interprets information from multiple sources to solve problems.
Exhibits comprehensive understanding of Institution's interests with regard to specific agreements and provides efficient, effective, and reliable service as a qualified representative:
Collaborates with and disseminates information to the Principal Investigator and Department Administrators as well as staff in the Department of Finance, IACUC, General Counsel or IRB to ensure that contractual terms accurately reflect the scope of work outlined in the protocol, the likelihood of intellectual property, the ability to freely publish, protect human subjects and patient confidentiality, and do not contain undue restrictions
Maintains the highest level of responsiveness and service while communicating contract status
Fosters and maintains an effective, reliable working relationship with contracting parties
Maintains thorough documentation in an efficient and organized manner to facilitate effective knowledge transfer
Responsible for the coordination of compliance documents
Analyzes budgets and payment schedules for compliance with Institutional policy and federal, state, and local laws and regulations:
Reviews budgets to ensure that the appropriate indirect rate is applied for the scope of work
Clarifies payment terms and timelines with the Department to ensure the negotiated agreement clearly protects the Institution's bottom line
For federal subcontracts, collaborates with the Department Administrators and Department of Finance to identify and verify unspent funds requiring amendment to carry forward dollars
Autonomously develops solutions to a variety of issues of low to moderate scope and complexity:
Responsibly exercises the decision-making authority to negotiate contract language in conformance with institutional policy, and federal regulations and brings language deviating from approved standards to the attention of senior staff
Rely on experience and judgment to plan and accomplish goals
Effectively demonstrates and applies analytical/problem solving skills and continuous quality improvement (CQI) tools and methods in daily work activities:
Independently manages workflow to achieve and maintain performance standards
Ensures the timely execution of agreements and continuing review
Accurately and completely enter data into GCM contract tracking database ensuring that all required fields have been completed
Ensures the integrity and security of data, whether in paper or electronic form, by performing oversight and verification of database entries for assigned files
Regularly monitors database views and files and follows-up with contracts to resolve outstanding issues regarding agreements
Takes responsibility for finding a solution to problems and complaints and effectively communicates resolution to supervisor or customers as applicable
Offers suggestions for improvement of daily processes and procedures
Understands importance of cost-effectiveness measures
Provides training and acts as internal consultant to staff, faculty members, and the VMC research community. Actively identifies and participates in training, education, and development activities to improve own knowledge and performance to sustain and enhance own professional development:
Develops and maintains knowledge of federal regulations and Institutional policies as well as current events relating to contracting issues
Keeps abreast of and applies FDA, DHHS, OHRP, DOD, U.S.C., NIH Grants Policy Statement, IMPAC, FARS, VA, export control regulations, Institutional policies and procedures
Takes initiative to attend relevant professional development
Performs continuous self-assessment and demonstrates initiative in self-directed learning by actively seeking new learning opportunities. Develops and achieves professional goals through action plans created to promote professional growth. Assumes responsibility for continuous learning. Demonstrates willingness to learn new skills
Willingly serves on intra-departmental committees
Assists with development and revision of existing policies and procedures as well as development of new policies and procedures
Demonstrates characteristics and provides meaningful contributions as an effective team member:
Communicates and models values and mission of VU/VMC and department
Understands, supports, and commits to team and departmental goals
Willingly exerts extra effort when necessary to accomplish team and departmental goals
Supports a climate of trust, openness and honest communication
Can distinguish critical needs and problems from less urgent ones. Demonstrates ability to prioritize tasks and issues
Â·Previous experiencewith contracts
Â·Ability to multi-task
Â·Excellent verbal andwritten communication skills
Experiencewith government contracts, research contracts, and/or experience working for amedical center in a similar capacity.
Â·Salaried role; Monday-Friday
Because weare committed to providing the best in patient care, education and research, weare proud of our recent accomplishments:
Â·USNews & World Report: #1Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 9 adult and 9 pediatric clinicalspecialties ranked among the nation's best, #15 Education and Training
Â·TruvenHealth Analytics: amongthe top 100 hospitals in the US
Â·Becker'sHospital Review: oneof the "100 Greatest Hospitals in America"
Â·TheLeapfrog Group: grade"A" in Hospital Safety Score
Â·NationalInstitutes of Health: amongthe top 10 grant awardees for medical research in the US
Â·AmericanAssociation for the Advancement of Science: 12 faculty members electedfellows in 2014
Â·MagnetRecognition Program: Vanderbiltnurses are the only group honored in Tennessee
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.