Center for the Advancement of Science in Space (CASIS)
March 5, 2018
Full Time - Experienced
4 Year Degree
Core Position Summary:
The position will work closely with the Manager of Contracts and Compliance. The position will manage development of contracts, grants, and other agreements; participate in conducting requests for proposal (RFPs); and prepare, negotiate, and administer contractual and grant documents in accordance with company policies, legal requirements, and cooperative agreement requirements.
The position will also support the corporate compliance program and serve as an independent and objective body that reviews and evaluates compliance issues and concerns within the organization. The position ensures that Employees, Board of Directors, Subcontractors, and Consultants are in compliance with company policies and procedures and that behavior in the organization meets the company’s standards associated with federal, state, non-for-profit, and Cooperative Agreement requirements.
The position will also assist in the organization’s annual external audit and all associated activities.
Travel: Not required to travel
Draft, edit, negotiate, interpret, and explain contracts, their terms and their implications.
Manage performance on contracts, grants, subcontracts, MOUs, MOAs, NDAs, consulting, collegium, and other agreements as required.
Monitor agreement performance, including reporting and status of deliverables and contract compliance.
Manage the process for documenting and updating agreement information (terms, data, status) in company software (Salesforce), ensuring all data is current and complete.
Manage document retention in company software (BOX, Salesforce, or others).
Develop and issue RFPs and requests for quotation (RFQs); negotiate, award, and administer agreements.
Conduct price and cost analysis of proposals.
Research and document relevant laws, technical needs, and other factors.
Review and advise other business operational support agreement (e.g., leases, software procurement, venue contracts) terms and conditions
Track and report contract expiration and renewal terms, and assist with database searches regarding affiliations and conflicts of interest and financial interests.
Maintain a working knowledge of NASA Handbook for Cooperative Agreements, including company policies and procedures to support contract related activities.
Manage Federal Financial Accountability Transparency Act (FFATA) reporting requirements, to include tracking of FFATA forms and entering of data into the government system as required.
Maintain Government Furnished Equipment transactions & listing for Grants.
Conduct compliance on-boarding and annual re-certification, including document production and revisions, and record retention of Board of Directors, Employees, Sub-contractors, Vendors and Consultants.
Provide any relevant data for the Form 990 as requested by the CFO.
Maintain and update revisions to compliance policies and procedures for the general operation of the compliance program and its related activities to prevent illegal, unethical, or improper conduct.
Coordinate implementation and maintenance of compliance database and all records (electronic copy).
Track and monitor compliance activities.
Assist with compliance requests, responses, and annual audits requiring sensitive timelines.
Document, prepare reports, and analyze data as necessary for compliance investigations and audits.
Conduct database searches regarding affiliations and conflict of interest and financial interests.
Conduct monthly compliance committee meetings, including managing the meeting agenda, meeting minutes, and follow-up status to open issues; work actions as required.
Work audit-related issues as directed by the CFO.
Assist Human Resources with grievance investigations, policies, and research related to compliance issues.
Hold responsibility for administration and oversight of the ethical advocacy program, an anonymous and confidential incident reporting system.
Work closely with internal organizations and outside legal to ensure company compliance to export control laws and regulations (ITAR/EAR).
Ensure that the ethical integrity of CASIS is intact through policy enforcement and planning, making sure all business units are complying with the rules and regulations the company upholds.
Other duties as needed: Assist with documenting processes and identifying best practices to implement and streamline the overall company workflow. Assist with managing business process functions, act as a “go-to” person for questions related to process improvement and assist with implementation of process improvement or documenting workflow.
Mid-level experience and knowledge and understanding of contracting concepts and principles and practical application of those concepts and principles to include familiarity with Federal Government’s purpose, organization, and content of government solicitation documents, such as RFPs and RFQs and the proposal process preferred.
Excellent research, analysis, and negotiation skills.
Strong analytical thinking skills, with the ability to understand complex organizational relationships?.
Excellent written and oral communication skills, with the ability to work well in a team environment.
Ability to develop solutions to problems of moderate complexity, relying on business and contracting knowledge.
Ability to work well as part of a strategic team in a fast-paced, deadline-oriented work environment, completing multiple complex tasks simultaneously.
Ability to communicate and interact professionally and effectively with administrative peers, management, vendors, and contacts at all levels of the organization.
Proficient in applications including MS Word, Excel, PowerPoint, Outlook, Box, and Salesforce. Ability to learn other company software applications such as needed.
Detail oriented with excellent organizational, analytical, and problem-solving skills.
Previous experience in process management, inventory control, and reporting a plus.
Experience in interpretation and application of export control regulations.
Ability to be persistent and proactive in obtaining information from CASIS operations and Principle Investigators.
Minimum of six (6) years of experience managing contracts and compliance with an in-depth working knowledge of government law and regulations, contracting procedures, and understanding of organizational concepts. Bachelor’s Degree in finance or business-related field desired. Experience in Federal Government contracting and/or grants required.
About Center for the Advancement of Science in Space (CASIS)
About CASISIn 2011, NASA chose the Center for the Advancement of Science in Space (CASIS) to be the sole manager of the International Space Station U.S. National Laboratory. The mission of CASIS is to maximize use of this unparalleled platform for innovation, which can benefit all humankind and inspire a new generation to look to the stars.The organization has been awarded by NASA the responsibility of inciting the imagination of entrepreneurs and scientists alike, accelerating and facilitating space-based research as well as creating public awareness of National Lab research and making space science more accessible to the world.By carefully selecting research and funding projects, by connecting investors looking for opportunity to scientists with great ideas, and by making access to the station faster and easier, CASIS will drive scientific inquiry toward developing groundbreaking new technologies and products that will tangibly affect our lives.To accomplish these goals, CASIS has at its disposal several tools, resources and capabilities: Seed money—Some $3 million is available to help fund promising research projects and product development. CASIS can also connect researchers... with third-party investors and financiers. Expertise—Seasoned professional aerospace teams are on hand to help develop payloads and integrate systems. Experts can also help with postflight data analysis. Access to launch—CASIS works with proven launch providers around the world to get your payload to station. Administrative support—CASIS is set up to cut through red tape to facilitate quick access to space. Educational outreach—By working with NASA, commercial partners, foundations, universities and new technology companies, CASIS can create projects and curricula to teach and inspire students across the country.- See more at: http://www.iss-casis.org/About/AboutCASIS.aspx#sthash.PiWTGLRd.dpuf