Rutgers, New Jersey Medical School, Department of Medicine, seeks a highly motivated Administrative Analyst IV. Under direction, performs a variety of administrative and support functions for the Department Chair, Senior Director of Administration, Chair's Executive Assistant (Program Coordinator), and Program Managers. The Administrative Analyst will be responsible for tracking departmental projects and coordinating office procedures.
Assists in reviewing departmental programs, activities, and policies and assists in evaluating their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and goals, using established procedures and standards.
Assists the Chair and the Senior Director of Administration with special projects, presentations, collation and distribution of special reports, and departmental reviews.
Maintains departmental directories for clinical and research faculty, staff, housestaff, and voluntary faculty. Distributes directory updates as required.
Assists the Senior Director of Administration with facilities work orders, key requests, facilities quotes, and telecommunications and IT requirements; and maintains the duplicate key index and lockbox for departmental spaces.
Coordinates with the Dean's Office, other departments and agencies in Rutgers, University Hospital, or outside contractors for analyzing, notifying, and setting up training sessions for various training and compliance requirements for departmental faculty and staff.
Assists in the planning, notification requirements, tracking, and completion of annual faculty evaluations and other associated requirements.
Acts as the primary timekeeper, and records absences for the Chair's Office and key departmental staff.
Assists in the preparation and maintenance of bulletins, manuals of policies, procedures, and instructional material.
Staffs the Chair's Office front desk and directs communications appropriately, and coordinates document flow into and out of the Chair's Office and for the Senior Director of Administration.
Schedules candidate interviews for departmental faculty recruits and other key staff as directed by the Chair and Senior Director of Administration; and, maintains the departmental parking validation stamp for official visitors and interview candidate parking validations.
Minimum Education and Experience:
Bachelor’s Degree plus one (1) year of professional experience involving review, analysis and evaluation of budgets, organizations, and administrative practices, and the recommendation of improved methods, preferably in a large business, government agency or educational institution.
Equivalent experience, education and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
Must be computer literate and be able to become proficient in computer applications as required by the department of unit.
Posting Number: 18ST0790
Location: Newark (RBHS)
Internal Number: 61161
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.