The Program Manager will lead and have primary responsibility for the administrative management of the International Human Rights Clinic. The Program Manager will also lead and have primary responsibility for Department-wide management of the budget and financial accounts, (for both the Academic Program and the Clinic) in consultation with HRP directors. This role includes responsibility for tracking and reporting on gift and grant management, as well as ensuring compliance with Harvard University financial policies and procedures. The Program Manager must possess superior organizational and administrative skills, must be able to develop administrative policies, and will play a key role in strategic decision making for the office. The duties of the Program Manager include:
Administrative Management for the International Human Rights Clinic Responsible for representing the Clinic within the law school on administrative matters and responsible for all administrative management aspects of the Clinic by developing and implementing relevant systems and procedures, and ensuring compliance with law school, university, and government regulations:
Serves as liaison between the Clinic and human resources. Develops and managers human resources policies and processes, including hiring of regular and temporary staff, consultants, onboarding and off boarding, leaves, and time approvals;
Serves as liaison between the Clinic and the Office of Clinical Programs, including managing all interactions with the Office of Clinical Programs. Develops and manages policies and processes such as those related to conflict checks for staff and students, budgets for individual clinicians, travel protocols for clinical projects, and review of clinical work product; and
Training and supervising the Clinic's Program Assistant to ensure proper and timely functioning of processes and events such as clinical enrollment, clinical orientation, project sign-ups, role play, clinical evaluations, clinical course proposals, clinical travel, course websites, and reading packets. Supervisory responsibilities for the Program Assistant include writing annual evaluations, providing general support and guidance, giving ongoing feedback, troubleshooting, and resolving problems together.
Financial Management for the Human Rights Program Responsible for all aspects of financial management in the Department (both Academic Program and International Human Rights Clinic). This includes:
Ensures financial health of HRP, including developing longer term financial planning and policies to improve programming over time;
Reviews existing financial operating systems of HRP, and working with the HRP Directors to revise and implement strengthened systems and procedures, including keeping current on trends, compliance issues, regulations and guidelines internal to Harvard Law School and the University;
Prepares, monitors, and manages budgets and fiscal year closings. Reports on the management of the financial operations of the Program;
Documents and communicates HRP administrative and financial policies and procedures to HRP staff, including by providing training on these policies;
Prepares monthly financial reports (and other reports as necessary), monitors spending, and identifies and discusses trends in spending with HRP directors;
Manages grant process, including by tracking and processing gifts and other income, maintaining financial documentation, providing analysis on progress with grant spending, policy interpretation on grant parameters, and developing grant reports for donors;
Assists HRP directors on fundraising, including preparing grant budgets and narrative proposals;
Responsibilities continued in Additional Information
Financial Management Responsibilities continued:
Creates policies and processes for yearly clinical project budgets, and works with clinical instructors on developing these budgets, making decisions on expenditures, and monitoring project level expenditures towards the Clinic's overall budget.
Oversees and approves financial transactions (reimbursements, purchasing cards, corporate cards, vendor orders, telephone charges, and journal voucher(s));
Oversees and provides advice to faculty regarding faculty budgets;
Counsels and trains clinical students in regards to expenses incurred during clinical travel, and assists in the development and monitoring of clinical trip budgets.
Manages the processing of appointments and payment for staff, fellows, student, short-term employees, and contractors, and administers HRP-awarded fellowships to students and graduates.
Strategic Planning for the Human Rights Program In consultation with the HRP directors, responsible for strategic planning, including developing agendas for bi-annual Program-wide retreats and other planning sessions, to maximize impact and learning; this responsibility overlaps with Financial Management and Administrative Management for the International Human Rights Clinic.
This is a term appointment currently expected to extend to June 30, 2019, with the possibility of renewal, subject to funding and departmental need.
All offers to be made by HLS Human Resources.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree and three or more years of related experience, including professional administrative and financial background. Proven project and/or program management skills.
Experience with Harvard University and Harvard Law School accounting policies and procedures is preferred. Ability to work independently with minimal supervision, to communicate effectively, to manage multiple tasks and to handle complex and confidential information with discretion is required. Excellent organizational skills and attention to detail is a must. The right candidate must have the ability to prioritize work to meet deadlines, and have the capacity to respond and adapt to changes. Familiarity with Oracle and PeopleSoft preferred. While no specific background in human rights is required, an interest and willingness to learn is necessary.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45167BR
About Harvard University
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