Job Requisition Number: 24710. The Sponsored Projects Office (SPO) is the UC Berkeley campus’ central administrative office with primary responsibility and delegated authority for liaison with extramural sponsors and is authorized by the Office of the President and the Chancellor to submit proposals and accept awards for research, instruction, fellowships, exhibits, performances, administrative activities and other public services. SPO reports to the Vice Chancellor for Research through the office of the Assistant Vice Chancellor for Research Administration and Compliance (AVC-RAC).
SPO is responsible for all aspects of pre-award and non-financial post-award contract and grant administration. SPO staff members review, approve, and submit over 3,500 proposals developed by Berkeley faculty and staff each year. In FY 2014 over 4,500 awards transactions totaling more than $700 million were received and processed by SPO. These funds account for approximately one-third of Berkeley’s annual operating budget and come from federal and state agencies, local and foreign governments, foundations, corporations, and other outside organizations. SPO has stewardship responsibilities for extramural awards from all government, foundation and non-profit organizations for the campus.
This is a full-time Career appointment.
The Associate Director position (AD) within the Sponsored Projects Office is a key member of SPO’s senior management team. This position has signature authority under Delegation of Authority 2569 to solicit and accept or execute extramural grants and contracts on behalf of the University. The AD works with other SPO Managers to support and supervise contract and grant officers (CGOs) and other research administration (RA) support personnel within SPO in carrying out non-financial pre-award research administration services for the Berkeley campus. Responsibilities of the Associate Director:
•Works with other SPO Managers to supervise the work and oversee the professional development of Contract and Grant Officers and RA support staff within SPO. •Oversees the authorization and transmittal of UC Berkeley proposals to governmental and non-profit funding agencies. •Ensures that proposals submitted and awards accepted are in compliance with federal, state, agency, and institutional policies related to grants and contracts. •Leads and/or directs contract and grant negotiations with external contracting officers to substantiate budget requests and to secure terms and conditions favorable to the University. Approves terms for acceptance. •Analyses and contributes to policy development and implementation related to contracts and grants issues and processes for the Berkley campus. •Serves in a leadership role in the development and implementation electronic research administration and paperless systems to support campus pre-award services. •Interacts with senior management within the Research Administration and Compliance (RAC) unit and makes recommendations and implements decisions on issues that have department and university-wide impact.We are looking for an experienced research administrator and manager. The successful candidate must possess: •At minimum, a Bachelor’s degree from an accredited institution of higher education. •At least seven to ten years of experience working in pre-award research administration that includes a background in proposal review and submission and award/contract negotiation. •A track record of managerial experience that demonstrates increasing levels of administrative and supervisory responsibility in a central research administration office that processes a high volume of external proposals and awards and contracts, preferably in a comprehensive university setting. •Thorough and up-to-date knowledge of regulatory compliance requirements related to federal contracts and grants under the Federal Uniform Guidance 2 CFR 200 and Federal Acquisition Regulations. •Extensive and direct experience working with governmental (federal and state), non-profit, international, and industry sponsors as well as an understanding of the cultures, policies and practices related to grants and contracts that impact such entities. •Comprehensive knowledge of best practices for the establishment and monitoring of outgoing subagreements with a variety of partners including international and for profit subrecipients. •Experience managing external audits such as ONR’s Contractor Purchasing System Review. •Experience serving as the institutional representative for various systems, e.g., FedConnect, STGMS, CPARS, SAM, NSPIRES, and the eRACommons. •Experience working with others to design, develop and implement electronic research administration and paperless systems to support pre-award services and the demonstrated ability to train other research administrators to use such systems. •Advanced skills using Microsoft Office and common desktop/web applications. •Strong interpersonal skills and ability to work effectively across the organization at all levels •A sophisticated “can do” service orientation, strong management skills, leadership skills, sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.