The Contract Administrator reports to the Director Procurement Operations with responsibility for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services, such as equipment, materials, supplies, or products. The position handles contracts’ administration over their entire life cycle (beginning to end), including review of commercial and legal terms.
Specific Duties & Responsibilities:
Works in partnership with JHU Legal to oversee the legal terms (e.g., indemnity clause) and the preparation and revision of contracts that involve the purchase or sale of goods and services.
Works closely with the Category Portfolio Group Manager and participates in negotiating the commercial terms of the contract (e.g., price, contract period).
Develops practical and effective contract governance and administration policies, processes, procedures and work instructions for Procurement
Develops standardized contract template libraries to be used for re-occurring purchases.
Negotiates contract terms and conditions.
Prepares contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.
Tracks authorizations and correspondence.
Maintains detailed and organized files including audit files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
Prepares contract change, cancellation and other notices as required.
Ensures contractors are in compliance with legal requirements, owner specifications and government regulations.
Conducts on-going training for procurement professionals and key stakeholders on the contract administration process, policies and technologies.
Administers surveys, prepare reporting and other data collection and metrics compilation activities
Minimum Qualifications (mandatory):
Bachelor’s Degree in Business Administration or Supply Chain Management with a minimum of 5 years related experience in contract administration in a complex environment.
Additional related work experience (beyond the 5 years) may be substituted for the degree to the extent permitted by the JHU equivalency formula (one year of experience may substitute for 30 undergraduate degree credits/semester hours).
Paralegal or Contract Administration certification highly desirable.
This position allows an opportunity to Telecommute.
Special Knowledge, Skills, and Abilities:
Requires strong contract clause and policy writing abilities in a procurement environment including knowledge of commercial contract terms and conditions, statements of work, acceptable clause modifications and alternative fallback positions, plus advanced skill-set in MS Word.
Requires the ability to earn and retain the respect of Legal and Procurement professionals.
Must be able to communicate effectively with and win cooperation from personnel at all levels of the organization.
Must be able to get things done with informal authority.
Must have exceptional written and verbal communication, time management and interpersonal skills.
Must be able to achieve demanding deadlines without requiring constant follow-up.
Must be able to re-order project priorities on short-notice and adapt to changing requirements.
Prefer experience with contract database technologies.
Prefer strong stand-up training and presentations skills, plus advanced presentation software skills.
Classified title: Contract Administrator
Role/Level/Range: ATP/ 04/ PC
Starting Salary Range: $49,216 - $67,500
Employee group: Full time
Schedule: Monday-Friday/37.5 hours
Employee subgroup: Salaried, Exempt
Location: Baltimore, MD
Department name: Procurement
Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.