As part of Wright State University, WSRI is committed to WSU's mission to transform the lives of students and the communities we serve, and to support that mission through strong internal and external partnerships. WSRI strives to be National leaders in transformational applied research by delivering high-impact solutions to National Security and Health challenges through Research, Education and Training.
The WSARC Contracts Manager supports this mission through creating, coordinating, managing, an efficient (measured by processing time), effective, and transparent contracting process. Owning that process from cradle to grave to generate, modify, and archive all WSARC & WSRI contractual legal documents including: contracts, sub-contracts, proposals, purchase orders, contract risk analysis, and contract completion close-outs. Establishes and maintains policy and procedures to minimize contractual and financial risk, ensuring accuracy and completeness.
-Bachelor's degree in Business Administration (or related field). -Experience with 2 CFR 200 (Uniform Guidance) or related. -10 years of Contracts Management experience; Extensive federal contract management experience could substitute for the degree. -5 years supervisory experience. -Experience with Government (FAR / DFAR) contracts, including Fixed Price (FP), Time & Material (T&M), Cost Plus Award Fee (CPAF), Fixed priced level of effort (FPLOE), Cost Plus Fixed Fee (CPFF), Level of Effort (LOE), Incentive and Indefinite Delivery/Indefinite Quantity (IDIQ) contract types/vehicles is required. -Experience preparing contract change notices, monitoring contractor performance, including the reporting and status of contractor and owner deliverable. -Experience in creating price structures, quotes, and major proposals. -Ability to monitor and evaluate financial activity including preparing budgets and reports. -Demonstrated ability to prioritize work activities in a fast-paced environment and effectively communicate at all levels within the organization. -Demonstrated practical negotiation skills and additional competencies attributed to complex, multi-issue, multi-party transactions. -Demonstrated ability to make sound business judgments, handle multiple contractual activities with a short turn-around time, and work independently as well as part of a team; professionally interact with other contracts and procurement staff, functional peers, management, and internal/external customers. -Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook. -Strong analytical skills, as well as excellent oral/written communication and presentation skills. -Demonstrated expertise in DoD acquisition management and GSA Federal Supply Schedules including the FAR, DFAR and GSAM. -Familiarity with international contracts and knowledge of EAR and ITAR is required. -Ability to hold a TS/SCI clearance.
-Master's Degree in Business Administration, or related degree Certificate in Program Management and/or Federal Contracts Management. (A Master's degree in a related field or Contracts Certification may substituted for 2 years of required experience) -NCMA Certified Federal Contracts Manager or equivalent -University experience -Experience with R&D contract execution and management (AFRL, DARPA, ONR)
Essential Functions and percent of time::
35% – Contract Administration Prepares, examines, analyzes, negotiates, and revises contracts, subcontracts, consulting agreements, and purchase orders.
Oversees all administration needs and support (cradle to grave) for all company white papers, proposals, contracts, subcontracts, sub-awards, nondisclosure agreements (NDA)s, Teaming Agreements, and purchase orders.
Maintains electronic database of all contracts, subcontracts, and related contractual documents to including all cost proposals.
20% – Contract Execution & Deliverable Management
Monitors and evaluates all contract related financial activity.
Coordinates with program managers to ensure contract requirements are fulfilled.
Reviews and approves subcontractor invoices
Drives proactive internal and external communication throughout the contracting process to ensure a complete, executed contract is secured.
Tracks and modifies contract schedules ensuring proactive identification of upcoming contract renewals or close-outs.
15% – Risk Analysis
Conducts risk analysis and establishes policies and procedures that minimize contractual and financial risk to company.
Establishes and maintains company policy and procedures to minimize contractual and financial risk following all State and DFAR requirements.
Functions as the small business liaison officer ensuring compliance and tracking of objective achievements.
Maintains current knowledge of relevant contractual procedures and practices.
15% – Proposal Support
Lead for all cost proposals. Supports strategic planning, business development, contractor teaming, proposal development, pricing, contract administration and program management.
Reviews solicitation requests to ensure compliance with terms and conditions. Provides advice and interpretation of contract requirements and contractual strategy.
Tracks all opportunities and prepares formal contractual documents to execute programs and projects.
Oversees and directs the preparation of price structures and cost proposals including pricing and scheduling details, coordination of requirements, and cost proposal risk assessment. Develops and maintains templates and standard proposal content.
Grant funded position with continuation dependent on funding.
Special Contract terms and condition of employment apply.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations).
Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.