Since 1982, LUCHA (Latin United Community Housing Association) has served thousands of moderate and low-income families with Affordable Housing Development, Emergency Housing Repair and Assistance, Home Buyer Counseling, Foreclosure Prevention and Legal Assistance. LUCHA owns and operates 198 units of affordable housing in the West Town, Humboldt Park and Logan Square Communities, and through its Freddie Mac Borrower Help Center counsels 8,000 families annually in Chicago and the Midwest region. LUCHA also partners with residents, community organizers, financial institutions and government agencies to maintain its $34 million in real estate assets and to advocate for greater affordable housing options in the region.
In support of LUCHA’s mission, the Assistant Asset Manager contributes to the practices and objectives of the Property Management and Building Development Departments. The Assistant Asset Manager will work closely to the Director of Affordable Housing and the Property Management team to ensure the financial and physical well-being of LUCHA’s properties. The Assistant Asset Manager carries out responsibilities in some or all of the following functional areas:
Role and Responsibilities:
Assist with affordable housing developments including obtaining proposals for building repairs and other services, and to analyze and make determinations on costs, time and other factors.
Assist with overseeing the work of LUCHA repairmen and vendors to ensure work is complete and satisfactory.
Assist with documentation for buildings to meet Enterprise Green Communities certification, including development of operations and maintenance manuals.
Review vendor invoices, create, and submit payment requisitions.
Assist with tenant relocation planning and reporting, including coordination of movers and tracking of utility expenses.
Assist with reporting to lenders and other oversight agencies including compliance reports, financials, and other certifications.
Support building development with potential project research including zoning, codes and cost analysis.
Assist with compiling construction draws and tracking payments relative to project budgets and schedules for larger repair projects.
Coordinate scheduling of repairs and inspection of properties.
Regularly observe properties for potential repairs and upkeep such as masonry repairs and roof inspection.
Maintain log of regularly scheduled maintenance and reporting requirements of properties.
Maintain record of all contracts, renewal, and payment requirements.
Assist with meetings of property management and building development staff.
Assist with maintaining insurance coverage and tracking renewals.
Assist with purchasing, maintaining and tracking inventory of all supplies, tools, and other assets.
Assist with financial tracking, performance, and management of reserve accounts.
Regularly assess utility accounts and usage including analysis of tracked data.
Inspect properties on a regular basis to observe grounds and ensure proper care of landscaping, walks and parking areas.
Qualifications and Education Requirements:
Bachelor’s degree required.
Basic understanding or interest in sustainable design and energy efficient operations.
Excellent project management and organizational skills.
Solid knowledge of building systems and materials.
Strong understanding of basic finance and accounting principles.
Knowledge of Excel is required.
Ability to multi-task and manage multiple priorities.
Aptitude for assuming roles in various facets of real estate and management.
Positive attitude and ability to work in a team environment.
Conscientious and detail oriented.
Software systems: Extensive knowledge of Microsoft Office Suite, accounting procedures and policies, financial management software and budgeting. Previous experience.
Economics, Finance and Accounting: Knowledge of general economic and accounting principles and practices. Previous experience.
Clerical: Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms and educational materials, and other office procedures and terminology. Previous experience.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Previous experience.
Spanish Language: Knowledge of the structure and content of the Spanish language including the meaning and spelling of words, rules of composition, and grammar. Previous experience.
Interpersonal: Highly-developed interpersonal, oral and written communication skills; excellent presentation skills. Ability to communicate and actively listen at all levels with staff, Board of Directors and external relationships in a professional manner. Previous experience.
Complex Problem Solving: Identifying complex financial, real estate or community planning issues and reviewing related information to develop and evaluate options and implement solutions. Previous experience.
Critical Thinking: Using logic, creative problem solving and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Previous experience.
Judgment and Decision Making: Considering the relative costs and benefits of potential organizational actions; to choose the most appropriate course of action in collaboration with the Director of Building Development. Previous experience.
Negotiation: Bringing others together to try to reconcile differences, whether strategic or tactical, community, organizational or departmental. Previous experience.
Time Management: Managing one's own time and the time of others. Previous experience.
Writing: Communicating effectively in writing as appropriate for the needs of the audience. Previous experience.
Ethics: Genuine and deep-rooted ethical approach to all business, finance, interpersonal and mission-related matters. Previous experience.
Task Management: Ability to prioritize multiple and varied tasks within broad guidelines. Previous experience.
Fluency of Ideas: The ability to come up with a number of ideas about a topic, and the ability to inductively or deductively come about to solutions or resolutions. Previous experience.
Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem. Previous experience.
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. Previous experience.
Written Comprehension and Expression: The ability to read and understand information and idea presented in writing; and the ability to communicate information and ideas in writing so that others understand. Previous experience.
This position regularly requires the incumbent to sit, stand, speak and operate a personal computer.
Occasional walking and lifting up to 20 pounds. Accommodations may be made for individuals with disabilities who otherwise meet the position qualifications and requirements.
Accommodations may be made for individuals with disabilities who otherwise meet the position qualifications and requirements.
Scope of Responsibility:
Work with minimal direction.
Significant impact on development of LUCHA’s overall home repair and weatherization programs.
Regularly interacts with LUCHA team, including the Building Development Department and Marketing/Fundraising Department.
Life and disability, health and dental insurance, 401 (k), paid vacation and holidays.
How to apply:
Send Resume, Cover Letter, and three references via email only, with the subject line “Assistant Manager” to Maria Galarza, Administrative Manager at email@example.com.
Deadline for application:
• Until the position is filled.
Potential start date:
• May 15, 2018.
Internal Number: Property Mananagement
About Latin United Community Housing Association
LUCHA is 501(c)(3) nonprofit corporation and an equal opportunity employer. To learn more about LUCHA, please visit www.lucha.org.