Ensures the successful planning, implementation, and management of AFP conferences, workshops, meetings, and other events. Reports to the Vice President, Professional Development, and works closely with other AFP staff, contractors, volunteers, and vendors and service providers.
Major Duties & Responsibilities
Provides strategic direction and hands-on management for AFP events including conferences, education workshops, governance meetings, and other events. In collaboration with stakeholders, helps clarify goals, determine requirements and feasibility, and ensure sound management and sustainability. Also helps identify opportunities for new events.
Owns responsibility for logistical planning and management of AFP events. Ensures successful execution of all event logistics including site selection; space planning; scheduling; venue and vendor negotiation, contracting, and management; hotels/housing blocks; food and beverage; technical production and audiovisual; signage; security; transportation; ADA accommodation; staffing; and other details necessary for a successful event. Arranges for proper risk management and emergency response planning.
Ensures a quality attendee experience at AFP events. Ensures successful execution of all programming, both educational and non-educational, including general sessions, educational breakout sessions, networking activities, parties, entertainment, and other activities.
Leverages the knowledge, expertise, and contributions of AFP staff, volunteers, subject matter experts, partners, contractors, vendors, and others as appropriate in developing and producing successful AFP events. Manages relevant AFP volunteer committees and task forces.
Contributes to educational programming decisions, e.g., selection of education speakers and sessions including keynoters.
Collaborates with business development and AFP Foundation staff to grow sponsorship and exhibits revenue from AFP events. Helps maintain sponsor and exhibitor relationships.
Develops and manages budgets related to AFP events and ensures financial accountability and stewardship. Analyzes revenue and expenses and leverages data to make recommendations and decisions for improvements, changes to vendors, changes to technology platforms, etc.
Monitors registrations, revenue, attendee surveys and evaluations, and other analytics data and performance indicators to help track and analyze performance. Leverages data and indicators to make decisions and recommendations for event improvements as appropriate.
Ensures successful marketing and promotion of AFP events. Works with AFP marketing and communications staff and other stakeholders to develop effective marketing and promotional strategies, tactics, copy, creative, and other collateral as appropriate. Helps maintain updated information on the AFP website. Ensures development and maintenance of a comprehensive calendar of AFP events.
Knowledge, Skills, and Abilities
Knowledge of concepts and principles related to conference and meetings management, experience design, program management, and adult learning.
Strong oral and written communications, collaboration and interpersonal skills.
Education & Experience
Bachelor’s degree or equivalent educational experience.
Minimum 8-10 years of progressively responsible experience in conference and meetings management.
Certified Meetings Professional (CMP) required.
Non-profit / association background preferred.
Requires some travel and weekend work. Must be able to travel internationally.
About Association of Fundraising Professionals (AFP)
Since 1960, AFP has inspired global change and supported efforts that generated over $1 trillion. AFP’s 33,000 individual and organizational members raise over $100 billion annually, equivalent to one-third of all charitable giving in North America and millions more around the world.