Research Administrator, Computer Science Department
Carnegie Mellon University
June 27, 2018
Research Administrator, Computer Science Department-2009432
Carnegie Mellon is known worldwide for our broad view of computer science. We build upon the strong foundations our history has provided and act quickly to explore new directions. We are fearless in pushing the frontiers of our field. Computer Science at Carnegie Mellon is also distinctive for our research style, educational programs, commitment to diversity, culture and organizational structure. It is the union of all these factors — not just one of them — that truly distinguishes us from other programs.
We are seeking to hire a Research Administrator to join our team. In this role, you will assume responsibility for the day-to-day management of sponsored research and internal accounts awarded to faculty members within the department. You will support the operations of the department, primarily in the areas of finance and accounting. You also will serve as a resource and advisor to faculty and staff on matters of policy and administration.
Your core responsibilities will include:
Creates faculty funding profiles which show past, current, and pending awards for use in research proposals and department summaries.
Conducts research proposal process (pre-award). Advises faculty on proposal requirements and deadline planning. Develops proposal budgets. Prepares government forms and contributes administrative content to electronic and paper applications. Obtains necessary approvals and signatures. Maintains SPARCS proposal database. Works closely with Office of Sponsored Projects to ensure pre-award compliance. Sets up new accounts upon award.
Provides general support of faculty sponsored accounts (post-award). Works closely with Sponsored Projects Accounting to ensure compliance. Reviews and approves purchase orders, expense reimbursements, procurement card and other account transactions. Arranges for expense redistributions and other transactions in Oracle system. Provides support and advice on accounting and auditing issues to faculty and staff.
Handles the closeout (audit) of sponsored research accounts, such as finalizing transactions, dollar balancing and financial reporting. Ensures that technical reporting, intellectual property, equipment title, and third party agreements are complete. Works with multiple internal and external parties. Ensures that department spending of federal and other funds complies with regulations at closeout.
Coordinates financial analysis and reporting for faculty covering sponsored and internal accounts according to review cycle (monthly, quarterly, annually). Compiles budgets and budget forecasts on these accounts. Recommends spending variations to meet financial constraints.
Handles subcontract, consultant and independent contractor arrangements pertaining to sponsored projects.
Supervises labor assignments and supports certification of labor effort with documentation. Coordinates labor reallocations.
Participates in selected SCS, University committees, and department meetings. Disseminates information as needed.
Bachelor's degree required
1-3 years of experience in Sponsored research administration and accounting required
Internal Number: 2009432
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.