ASU, one of the largest state universities, and also recognized as the most innovative university three years in a row, is committed to maintaining the most dynamic and productive learning experience in all of higher education. The University Technology Office (UTO) is at the forefront of developing IT platforms and tools that add value to the student experience. As part of the UTO, the Business Operations Manager will contribute to the efficient financial support of key systems and development financial projects whose impact span the University. UTO offers a fast-paced, energetic, technically rich environment with many opportunities for the Business Operations Manager to contribute toward UTO initiatives.
Under general direction, the successful candidate will be responsible for monitoring infrastructure costs to ensure adherence to client standards; recommending cost reduction measures to ensure optimal configuration from budgetary perspectives; performing infrastructure billing and optimization activities; maintaining cost information on a daily basis using third-party, or custom tools; preparing forward looking cost estimations to support client and project needs.
The Business Operations Manager performs a broad scope of professional accounting activities requiring experienced, professional knowledge and application of accounting principles and practices. Performs a wide range of detailed/complex accounting and advisory functions pertaining to assigned fund area, accounts or department and assures day-to-day operations are carried out in accordance with established accounting principles, policies and objectives.
Administers and controls the business operations functions in a university work unit. These functions include budgeting, accounting, staff supervision, strategic planning, inventory control, internal procedures and other functions designated by unit administrator.
Depends on experience
Establishes controls for approval of various actions within functional responsibility, such as personnel actions and expenditures.
Typically supervises work of subordinate personnel, which includes hiring, termination, discipline, performance evaluation, work planning, etc.
Assists in preparation and/or coordination of major operational and special budgets; prepares budget projection and analyses.
Prepares or participates in the preparation of financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning.
Administers personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.
Analyzes and makes recommendation for staffing, capital equipment/improvement, supplies and service requirements.
Coordinates personnel matters such as payroll actions, classification, recruiting, new hire actions, interviewing and selecting new staff, employee grievances, or other applicable issues.
Coordinates internal and external audits, and prepares audit work papers.
Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agency; informs affected staff as changes occur.
Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals.
Represents work unit at meetings for conferences and serves as liaison for unit concerning requests or complaints.
Participates in development of long-range strategic plan for work unit and coordinates communication of objectives to achieve goals.
Provides technical and professional direction to work unit as required.
Oversees space utilization, building repair and maintenance; coordinates renovation/remodeling projects.
Controls personnel and department records and inventory functions.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply:
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
Ability to define, document, and implement project financial management practices and procedures based on prior experience and knowledge of industry best practices.
Experience handling cost accounting and inventory tasks within a technical field.
Experience with Workday, Access queries, and macro development.
Experience working with PeopleSoft.
Experience working with Microsoft Office, especially Excel based programs.
Experience preparing detailed numerical computations and reports on a timely basis.
Demonstrated knowledge of accounting principles, practices and procedures.
Experience in establishing priorities, multitasking, assisting others and maintaining effective working relationships.
Evidence of effective verbal and written communications skills.
Use PC and use hand/fingers for repetitive motion (keyboarding/typing)
Sit or stand for extended periods of time
Walk moderate distances to perform work
Communicate both orally and in writing
Read/interpret written and oral instructions/directions
May require lifting of items weighing up to 40 pounds
The mission of the University Technology Office is to provide technology leadership for the New American University. The UTO helps ASU create and maintain innovative technology solutions and services that advance learning and discovery at the University. Applicant must be eligible to work in the United States; ASU UTO will not be a sponsor for this position.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.
Additional Salary Information: Depends on experience