GENERAL STATEMENT OF DUTIES Develops, coordinates, and processes contracts ensuring legal, policy, and procedural compliance. Audits contractor compliance through site audits and review of required reports. Monitors contract budgets, cost center allocations, and special contract conditions. Perform financial duties related to the receiving and reporting of contract funds. Performs other duties as assigned.
JOB DUTIES Contracts Management Develop, coordinate, and process Information Technology related contracts and agreements including negotiating, writing, auditing, analyzing budget impacts, and monitoring department's compliance with rules, statutes, and policies and procedures. Amends contracts based upon changes in contract amount, service type, or special conditions. Prepares Request for Information/Quotes/Proposals, Invitation to Bid, advertisements related to Information Technology on behalf of the department and other county departments. Acquires quotes, conducts bidder's conferences, and participates in review and award of contractor proposals. Prepares contracts and other types of agreements between the department and other county departments, government agencies or outside parties, and recommendations for the Board's approval. Manages all correspondence with vendors. Coordinates and attends contractor site audits to monitor legal and contractual requirements. Recommends and negotiates corrective action for contractor compliance deficiencies. Provides technical assistance or referral to resources for corrective action. Acts as liaison between county Contracts and Procurement Office, contractors, and other county departments. Coordinates the maintenance of all department contract document records, including required support documentation. Monitors and audits contractor compliance.
Purchasing Management Assists in reviewing Information Technology department purchase order requests for correct procedures and budget criteria. Works with departments or divisions to ensure that proper IT purchasing guidelines and budget criteria are followed. Processes purchase orders and contract release orders, as required for department purchases. Utilizes state and federal price agreements and suppliers/vendors to obtain highest quality merchandise at lowest possible prices. Completes journal entries and performs accounts payable function for department service contracts. Monitors contract budgets, cost center allocations, and special contract conditions including client resources, payment schedules and terms, service descriptions, and reporting. Generates payments to contractors, prepares authorizations for payment and monitors payments for budget projects. Reviews purchases for cost savings to department. Provides technical purchasing support to department management staff, processes renewals, researches issues, prepares financial analysis recommendations as well as management reports.
Budget Support Assists with preparing the department budget. These duties include preparing personnel changes, allocation adjustments, tracking salary savings and making recommendations on needed changes within budget categories. Prepares reports on all asset changes, overall value and estimates for budgetary needs by category. Prepares, monthly, quarterly, and annual reports as required.
EXPERIENCE AND TRAINING Bachelor's Degree in business or public administration, accounting, finance, or a related field; AND Two (2) years of experience in contract preparation and administration, OR Any satisfactory equivalent combination of education, training and/or experience relevant to the position.
Internal Number: 308-2018-1
About Marion County, Oregon
Marion County, Oregon, is a growing community located in the heart of the Willamette Valley. The Willamette Valley is one of the most fertile and agriculturally productive regions in the world. The area is dotted with cities, farms, and forests and is considered one of the most livable areas of the country, offering a low cost-of-living, quality schools, and mild weather. The county covers 1,194 square miles and has a population of approximately 302,135. There are 20 incorporated cities and 37 unincorporated communities in Marion County. Salem, the county seat and the state capital, is one of the valley’s oldest cities and the third largest city in Oregon. The principal industries are agriculture, government, food processing, lumber, manufacturing, education, and tourism. Marion County has both private and public schools, pre-school through university level. There are four universities and two community colleges within a 30-mile radius.
A three-person, elected Board of Commissioners and a Chief Administrative Officer govern Marion County. The county employs 1,550 full-time, part-time, and temporary employees, many of whom are represented by one of the five bargaining un...its. Marion County government provides community services and resources, including property assessment and tax collection, children and family resources, elections, licensing and recording, justice courts, district attorney’s office for criminal prosecution, support enforcement, and victims assistance, public and behavioral health, housing, juvenile programs, public works programs, jail, and law enforcement services.