Requisition # 2018-8866 Department PPPL ES&H Category Administrative Support Full-Time / Part-Time Full-Time Application Deadline
The Property Administraton Coordinator at Princeton Plasma Physics Laboraoty will:
Provide administrative control for government-owned Personal Property (sensitive, high risk and Accountable U.S. Gov't Personal Property). Candidate must be able to work in a multi-tasking environment and be capable of balancing flexible priorities on a day-to-day basis. Manage data entry, tracking and reporting of personal property assets in the BMIS (Business Management Information System). Prepare, conduct and document property inventories in accordance with PPPL procedures and Federal regulations. Conduct equipment spot-checks to monitor compliance with property regulations. Coordinate with Excess Property section for retirements and transfers. Analyze inventory adjustments and make recommendations for improvements that include the development and implementation of procedures for equipment control. Achieve Laboratory and DOE property management objectives for controlling, tracking and disposing of government property assets. Notifies excess property coordinator concerning the acquisition of potential “Proliferation Sensitive” high-risk property and/or performs high risk property review. Position supports Laboratory Operations, GSA and DOE requirements and frequently requires a high level of multi-tasking and prioritization skills to meet reporting deadlines and Laboratory needs.
Performs database administrative functions in the assets function of the Business Management Information System. Ensure that Personal Property data records are maintained in accordance with DOE and Federal Regulations and that personal property management practices support the Laboratory mission and goals. Assist individuals with property management questions and train new property custodians. Perform customer assistance/problem solving.
Schedule, plan, conduct and document capital, sensitive, high risk, controlled and other accountable equipment inventories. Schedule, conduct and document equipment spot-checks. Produce reports based on inventories and spot-checks and recommend corrective actions. Conduct follow-up and investigation to search for equipment not located. Research missing equipment to prevent inappropriate inventory write-offs.
Establish and maintain auditable equipment records for the Asset management module of the Business Management Information System to provide accountability and tracking for government-owned personal property. Assign property numbers, determine DOE equipment classification and assign applicable codes, status, costs and noun codes for government-owned personal property. Perform High Risk reviews of equipment and materials. Validate inventory write-ons and retirements for accuracy and initiate changes as necessary. Coordinate with Loan Administrator, Excess Property and Fleet services, shipping and receiving to ensure complete and accurate equipment records. Perform database reconciliation of property and financial records to assure accuracy and valid reporting. Support DOE Balanced Score Card self assessment process and reporting.
Establish knowledge of Laboratory ES&H requirements, support and apply during the course of your work. Encourage others to be safety conscious and observe safety rules, including use of safety equipment. Review work for environmental impacts. Comply with ES&H Directives, DOE Orders and OSHA standards. Maintain all required training.
High School Diploma or GED.
Three to four years of experience in U.S. Gov't personal property management or similar business experience is desired.
Knowledge of or ability to learn FPMR, DOE Order 580.1a, GSA and other DOE directives.
High level of working knowledge/experience with integrated database management systems.
Proficient in Microsoft Word, Office, Excel, and other desktop computer applications, (testing may be required).
Ability to manage accurate and precise records of government-owned personal property.
Ability to generate, review and revise reports and correspondence.
Excellent multi-tasking skills and prioritization skills to accommodate Laboratory needs and reporting deadlines in a timely manner.
Strong communication skills (written and verbal) necessary to communicate with all levels of personnel at PPPL, and other federal facilities/contractors (testing may be required on written skills).
Ability to work under minimal supervision and independently as required to maintain accurate and complete property records.
Ability to successfully complete all required training for Personal Property Services functions of the Material Services Division, ES&H Department.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
If you are a qualified individual with a disability and are, therefore, unable or limited in your ability to use or access this system, you can request a reasonable accommodation by calling a Human Resources team member at (609) 258-2101.
Princeton University/Princeton Plasma Physics Laboratory is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Princeton University/Princeton Plasma Physics Laboratory job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University/Princeton Plasma Physics Laboratory.
Princeton University/Princeton Plasma Physics Laboratory is a residential community and an employer that operates continuously 24 hours a day. Essential services employees perform jobs that are necessary and required to maintain basic University operations during scheduled closures or unscheduled suspension of normal operations due to emergencies, events, or other situations. Essential services employees may be asked and/or required to perform jobs or duties that fall outside of their normal job classification during an emergency event. Learn more about our Essential Services policy.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.