Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy's Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.
Business Services provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by Chief Financial Officer George Clark, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Information Technology Division, and Procurement & Property Management Division. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $600 million annual budget.
The mission of the Procurement and Property Management Division is to provides support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:
Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value," using best commercial practices;
Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service disabled veteran owned, and HUB (historically underutilized business) Zone businesses;
Ensures that acquisitions are conducted in compliance with the prime contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
The Procurement and Property Management Division has an opening for a Manager responsible for directing and controlling the activities of a professional staff that is responsible for purchasing commercial and non-standard commodities to support continuous Laboratory operations; ensuring an efficient and continuous flow of work completed with established operating guidelines and regulations; interpreting and applying established operating guidelines to resolve problems; attending and participating meetings as a subject expert; Maintaining effective, administrative control of the receipt, allocation, transfer, and disposition of all Laboratory assets; and, managing special projects as needed.
ESSENTIAL DUTIES include the following. Other duties may be assigned as needed.
Plans, organizes, and directs the activities of a professional staff that is responsible for:
Purchasing commercial and non-standard commodities to support continuous Laboratory operations, which involves conferring with end-users; setting up bidding processes; negotiating the terms and conditions of a purchase; establishing e-procurement and blanket purchasing contracts; and ensuring that all purchases are completed within established DOE and departmental operating guidelines and instructions.
Monitoring the acquisition management system for compliance to the laws and regulations relating to applicable sections of the Prime Contract, for adherence to the internal policies and procedures of the Laboratory, and the wisdom of sound business practices; Developing and determining actions and plans to bring the Laboratory into compliance with new regulations and operating guidelines; and, Developing and delivering the content of training sessions designed to implement approved changes to the existing procurement guidelines and procedures
Maintaining effective, administrative control of the receipt, allocation, transfer, and disposition of all Laboratory assets within established DOE and BNL operating guidelines and procedures; Maintaining the continuous and efficient operation of the property management database; Interpreting and applying existing policies and procedures relating to the all property management guidelines, and processes; and Approving all property sales and transfers of equipment.
Maintaining effective, administrative control of corporate credit card use and expenses within established DOE and BNL operating guidelines; Developing and implementing changes to a variety of computer applications to support Lab operations; Maintaining the content and functionality of the PPM website; Closing out contracts after the procurement process has ended; Overseeing the Small Business Program to promote business interactions with minority-owned, and women-owned businesses.
Engages in managerial activities in order to maintain operation control, which include:
Organizing, scheduling and assigning work to subordinates; Monitoring work to ensure compliance with existing DOE and departmental operational guidelines and procedures;
Planning and coordinating the training of subordinates and providing technical guidance to staff members;
Approving time records; Recommending overtime as needed;
Recommending and documenting improvements to existing operating procedures;
Ensuring compliance with all existing human resources policies, guidelines and procedures; Addressing and resolving employee relations problems; Evaluating the performance of staff members; and,
Interviewing and making recommendations for hiring new employees.
Develops and implements long-range plans and strategies to ensure the efficient and continuous operations of the PPM department in meeting the needs of the Lab. Confers with staff members and members of the Lab's management team and DOE officials to ensure effective and appropriate change within established DOE, Lab, and departmental policies and guidelines.
Interprets and applies existing policies and procedures relating to the entire purchasing process in order to resolve operational problems which involves researching various source documents, e.g. Prime Contract Requirements, HR Management Policies, Sub-contractor flow down requirements, etc. Interprets and clarifies DOE objectives and expectations.
Serves as the focal point of all interactions with the DOE and BHSO. Reviews all written communications with the DOE. Oversees and coordinates operational assessments relating to balanced scorecard results and reports.
Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
Education: Bachelor's degree in business or equivalent experience
Experience: 15 years of comprising direct procurement experience within a large organization and in a complex regulatory environment; the management of large, complex construction projects; and the management of a professional staff.
Experience with directing and managing the work of others.
Good understanding of Federal regulations (FAR and DEAR)
Experience with Microsoft suite, Word, Outlook, PowerPoint, Excel, etc.
Practice and principles of purchasing
Principles and practice of management
Principles of project management
Practice and principles of inventory management
Procurement Operations Manual (POM)
Standard Work Instructions (SWI)
Federal Acquisition Regulations (FAR)
Laws relating to the purchasing of goods and services for federal agencies
Federal laws and regulations related to the use of credit cards
DOE laws and regulations relating to the use and disposition of physical assets;
Department of Energy Acquisition Regulations (DEAR)
DOE regulations relating to competitive bidding
Procedures and controls related to the handling and storage of precious metals
Sources of information relating to the availability of used assets
BNL work instructions relating to the purchasing function
Functionality of the property management database
Excellent negotiating skills
The form and content of contracts and loan agreements
Verbal and written communication skills
The Department of Energy complex
The BNL union contract
Preferred Knowledge, Skills, and Abilities:
Working knowledge of PeopleSoft
Master's degree in business or equivalent experience.
Certified Procurement Professional (CPP) or similar certification in government procurement practices
Environmental, Health & Safety Requirements:
Ability to communcate verbally and hear and understand speech.
Ability to operate a computer keyboard.
Will require occasional travel in support of Procurement activities and small business activities.
At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Paid Parental Leave
Swimming Pool, Weight Room, Tennis Courts, and many other employee perks and benefits
Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.