Space Telescope Science Institute (STScI) is seeking a part-time Processing Archivist Intern. Gain valuable skills in processing archival collections and designing archive interfaces. You will work with a team that is passionate about preserving the institutional heritage and scientific legacy of STScI through a newly created STScI Institutional Archive. The STScI Institutional Archives collects records, papers, institute publications, as well as other physical and digital materials documenting the intellectual, cultural, administrative and social life of STScI from conceptualization (1972) to the present. The archive illustrates the milestones of its missions, including the Hubble Space Telescope (HST), James Webb Space Telescope (JWST), and Wide Field Infrared Survey Telescope (WFIRST). The institutional archive is intended to collect documentation of enduring value in a permanent institutional archive for the purpose of preserving institutional knowledge and providing insight to present and future generations through research and education.
This is a paid internship that offers a flexible part-time schedule up to 20 hours per week.
Roles & Responsibilities
Accept, process, arrange, describe, de-duplicate and preserve analog and digital archival collections in accordance with standard archival methodologies and local policy.
In coordination with Digital Archivist, describe and ingest digitized and born-digital materials including standard text OCR pdfs, audio-visual material, web content, and emails for eventual migration into a CMS.
Work with Digital Archivist to define scope and suitability of donated materials for the archives; search across multiple collections to avoid duplication of effort before processing or accepting additional assets.
Identify gaps in major records series and work with institute staff to capture these records.
Review and update CMS metadata and/or finding aids for existing archival collections to meet archival description and communication standards, e.g., Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD).
Identify conservation or retrieval issues in collections and collaborate with JHU Archives staff and STScI to ensure preservation and discoverability. Customize metadata schema to improve discoverability of archival collections.
Digitize archival print collections; describe and arrange metadata for document delivery to a vendor for digitization, or scan and convert small batches of documents to OCR format.
Collaborate with divisions and offices across the institute to design content delivery workflows that meet the archival needs of each office.
Demonstrate dedication to advancing diversity, equity, and inclusion as well as STScI's scientific and cultural history through archival practice.
Preferred enrollment in accredited Master’s program in Archives, Library and Information Science, Museum Studies, or related discipline. Recent graduates (generally past 5 years) may also apply.
Proven interest in pursuing a career in archives; motivation to contribute to the Institutional Archive and the profession at large.
Familiarity with archival standards such as DACS and EAD.
Experience with archival collections, preferably both born-digital and analog. If analog only, hands-on experience with digitization is required.
Experience with ArchivesSpace [Archon/Archivists’ Toolkit], Preservica, Contentdm, Lucidea, MuseumPlus, Axiell, or a similar archives CMS/AMS (preferred).
Excellent attention to detail and communication skills.
Ability to complete work independently and promptly communicate potential problems or questions.
TO APPLY: You are requested to complete an on-line application through our website at: www.stsci.edu/opportunities.Please upload one cover letter and resume on one PDF document for review.
Campaign will remain open until the first 50 applications have been received or until October 12, 2018 deadline; whichever comes first.
AURA, as a leader in the astronomical community, is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the astronomical scientific workforce. Learn more at www.aura-astronomy.org/diversity.asp
As a recipient of U.S. Government funding, AURA is considered a government contractor and is subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers, do not discriminate based on race, sex, color, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below as well as the requests for self-identification are required pursuant to these regulations. We encourage your participation in meeting these federal reporting requirements which are included for protection and to assist us in our record keeping and reporting. Your responses are kept strictly confidential.
STScI sees the diversity of our staff as a strategic priority in our desire to create a first-rate scientific community. We reflect that deep commitment in strongly encouraging women, minorities, veterans and disabled individuals to apply for these opportunities.
Veterans, disabled individuals or wounded warriors needing assistance with the employment process can contact us at email@example.com. EOE/AA/M/F/D/V
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The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
About Space Telescope Science Institute
We are the Space Telescope Science Institute in Baltimore, Maryland, operated by the Association of Universities for Research in Astronomy. We help humanity explore the universe with advanced space telescopes and ever-growing data archives.
Founded in 1982, we have helped guide the most famous observatory in history, the Hubble Space Telescope. Since its launch in 1990, we have performed the science operations for Hubble. We also lead the science and mission operations for the James Webb Space Telescope (JWST), planned to launch in 2021. We will perform parts of the science operations for the Wide Field Infrared Survey Telescope (WFIRST), in formulation for launch in the mid-2020s, and we are partners on several other NASA missions. Our staff conducts world-class scientific research; our Barbara A. Mikulski Archive for Space Telescopes (MAST) curates and disseminates data from over 20 astronomical missions; and we bring science to the world through internationally recognized news, education, and public outreach programs. We value our diverse workforce and civility in the workplace, and seek to be an example for others to follow.
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