Classified Title: Assistant Director of Finance Working Title: Assistant Director of Finance Role/Level/Range: ATP/04/PF Starting Salary Range: $79,864 - $109,782 Employee group: Full Time Schedule: M-F, 8:30 a.m. to 5:00 p.m. Exempt Status: Exempt Location: 5801 Smith Avenue Department name: 10003071-SOM Ped Pediatrics Chairmans Office Personnel area: Johns Hopkins University
Plans and conducts complex studies to improve the operational and financial effectiveness of the Departments of Pediatrics and Emergency Medicine's operations in the Johns Hopkins University School of Medicine (JHU), The Johns Hopkins Hospital (JHH) and the Johns Hopkins Bayview Medical Center (BMC) and other campuses as necessary. Responsible for accuracy and timeliness of consolidated financial statements and financial analyses. Supports all aspects of the Institution's and Departments' missions by providing administrative leadership in the development of efficient and effective financial processes, procedures and policies. Collaborates with the Departments' divisions to improve the financial effectiveness of the Department to achieve financial targets on budgets exceeding $250 million. Performs complex statistical, cost and financial analysis of financial reports and data, and prepares subsequent narrative analysis for management. Utilizes knowledge of the institution's financial accounting systems. Directly supervise a team of individuals in the areas of financial management and analysis; may also indirectly supervises financial staff assigned to Departmental divisions. Reports to the Director of Finance for Pediatrics and Emergency Medicine.
Financial Reporting, Analysis and Management
Provides explanations of variances to budget to Departmental, Hospital, and School of Medicine (School) leadership on a monthly basis.
Oversees the reconciliation of the movement of funds to/from the Hospitals and the School to/from the accounts of the Department.
Oversees Departments' year-end financial transactions, reconciliations and reporting.
Works and coordinates with Departmental leadership in submitting the annual faculty bonus submission to the School of Medicine.
Oversees timely and accurate accounting of Departments' financial transactions.
Develops and participates in the development of reporting systems for feedback to responsible parties. Oversees changes to existing reports, ensuring accuracy and relevance.
Performs financial analyses as required to maintain control and explore opportunities within the Departments.
Develops financial reports for forecasting, trending and results analysis for both JHU, and JHH and BMC and other hospitals. Designs complex financial reports utilizing raw data.
Develops revenue projections by conducting financial performance reviews and assesses impact on current and future budgets.
Performs complex statistical, cost, and financial analysis of data reported in the various accounting systems.
Creates integrated financial analysis and reports for the divisions within the Departments of Pediatrics and Emergency Medicine. Develops financial reports for forecasting, trending, and results analysis. Assists the Director of Finance with the development and maintenance of financial reporting in the MedVitals system (automated web-based reporting portal) and departmental dashboards.
Analyzes complex financial data and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.
Utilizes thorough knowledge of financial and accrual accounting concepts to maintain an accurate and complete financial understanding of the Departments' activities.
Communicate favorable and adverse trends to appropriate leadership and initiate a problem definition and resolution process.
Plans, reviews and conducts complex studies to determine cost of business activities.
Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles.
Revenue Cycle Oversight and Management
Monitors hospital billing operations and identifies and resolves billing issues, such as late charges, charge rejections or incorrect billing practices.
Identifies new revenue opportunities and coordinates process to implement new revenue codes and charge capture processes.
Budget Oversight and Development
Responsible, with the involvement of the Directors of the Departments, the Directors of the Departments at Bayview, the administrators of the Departments, and the Director of Finance, for producing, loading, and reconciling the annual budgets and budget reprojections of the Departments according to the guidelines provided.
In cooperation with other departmental management, assist in the capital planning and management of the Departments' University operations.
Maintain continuous involvement with leadership of the Departments to ensure that all factors are considered for the annual budgets.
Assist and support JHH and BMC and other affiliate managers with hospital budget preparation and projections.
Recommends budget adjustments, and other cost improvement measures.
Program Planning and Development
Assists the Director of Finance with planning and development of new programs and recruitment of new faculty, including completion of business plans with cost analysis, resources and capital needs for JHU, and JHH and BMC and other hospitals. Negotiates with both JHU, JHH, BMC and/or JHHS for approval and support.
Formulate tactical business plans in conjunction with administrative leaders in the Departments, SOM, JHHS, and other affiliated institutions.
Supports business development activities of the Hopkins enterprise to develop mutually beneficial clinical and operational programs.
Performs programmatic analysis, including productivity and fiscal performance, the product of which is incorporated into short and long range financial and operational planning.
Participates in strategic planning for the Departments' operations at JHU, JHH, BMC and other campuses, and in accordance with the Departments' short and long term operational plans.
Reviews costs and performs cost benefit analysis related to projects and/or programs.
Interprets financial transactions and events for users who must make economic or business decisions.
Administrative and Operational Leadership
Acts as departmental liaison with various JHM administrative, financial and clinical departments to identify and resolve issues.
Supervises positions (which may include Budget Analysts, Financial Analysts, Sr. Financial Analysts, Finance Managers, Sr. Finance Managers) in the areas of financial analysis, financial management and budget development.
Responsible for performance evaluations of staff according to institutional guidelines.
Develop and periodically reassess financial administrative infrastructure, ensuring human resources are appropriately deployed and operating cohesively to achieve Departmental goals, as well as be responsive to Departmental, SOM and JHHS needs.
Directs SAP role mapping and security access for the Departments.
Ensures important information regarding SAP is disseminated to Departmental end users and assists Divisional leadership in training issues.
Oversees financial training and orientation for the Departments.
Organizes or delegates organization of monthly departmental finance meeting and quarterly nurse manager meeting.
With the Director of Finance, develop, implement and enforce Departmental financial policies and procedures to support robust financial management.
Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Internal & External Relationship Management
Builds and enhances positive relationships with institutional leadership.
Builds strong collaboration and teamwork with central administrative offices and divisions located on the East Baltimore and Bayview and other campuses.
Based on established credibility and trust, ability to represent Department leadership to faculty in regular meetings and daily interactions. Proactively identify faculty concerns and issues, and seeks appropriate resolution.
Regularly meets with JHHS and SOM employees to improve communication and to build productive relationships. Continuously communicates to staff the importance of the patient experience, quality of care, and sound financial performance; and champions successes and priorities for improving performance in meeting and exceeding expectations.
Establishes communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of their assigned areas, as well as provide advice, assistance, information and service that aids them in attaining related objectives.
Works with appropriate information technology staff (divisional, departmental, and institutional) to integrate applications, troubleshoots software problems and provides basic instructional and technical support.
Collaborates with School of Medicine and/or Health System leadership in the development and/or implementation of solutions for SAP.
Internal: Departmental Offices located on the Broadway, Bayview and other campuses, Clinical Practice Association, Office of Research Administration, School of Medicine Business Office, JHU SOM Dean's Office, JHH and BMC Executive Offices, JHHS-Owned Hospital Administrations, JHHS Financial Planning and Budget Office, JH Shared Services departments. Various other departments and divisions in the School of Medicine and in JHHS hospitals.
External: External affiliated hospitals, various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Customer Service & Teamwork
Is courteous, respectful, caring and pleasant in person and on the telephone with coworkers, faculty, patients, visitors and supervisors. Utilizes proper telephone etiquette.
Serve as a representative of the Departments outside of the confines of Departmental office space.
Function as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors.
Anticipates customer needs and initiates action to meet those needs.
Scope of Responsibility
Responsible for monitoring and overseeing the financial performance of the Departments, inclusive of their SOM activities and The Johns Hopkins Hospital and Bayview Medical Center operations, and any other JHHS entity.
Know the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the SOM and JHHS enterprises.
Is sensitive to the interrelationship of both people and functions within the Departments.
Know the role of the position and its potential impact on the Departments.
Decision Making and Authority
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and result having an impact on people, costs, and/or quality of service within the functional area.
Direct and supervise the activities of a core finance team, and direct other departmental financial staff in response to a departmental priority.
As a member of the Departmental leadership teams, represents the Departments at various meetings and/or functions.
Special knowledge, skills, and abilities
Conduct self in an exemplary fashion to achieve goals and set example for others within the Department. High emotional intelligence and keeps his/her ego in check. Presents a positive image of Johns Hopkins through professional appearance and behavior.
Exemplify Johns Hopkins core values of Integrity, Excellence, Collaboration, Innovation, Respect and Diversity.
Masters complex issues swiftly and the ability to explain the dimensions and the solutions articulately to decision makers and staff.
High energy level, creativity, enthusiasm and passion for working in a dynamic and complex environment. Good sense of humor and does not take him-/herself too seriously.
Ability to supervise, lead, and train financial, clinical and administrative staff.
Knowledge of accounting and budgeting theory and practices. Preferred knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.
Ability to make independent judgments and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Very strong organizational skills, analytical and problem solving abilities, and attention to detail.
Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written, with gravitas, executive presence, confidence and sophistication. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts. Must have excellent listing capabilities.
Bachelor's degree in business, finance, accounting, healthcare management or other related field. Minimum seven years progressively responsible professional level administrative management/leadership and financial experience related to monetary or non-monetary resources required. Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Master's degree strongly preferred.
Any specific physical requirements for the job:
Sitting in a normal seated position for extended periods of time.
Communication skills using the spoken word.
Occasionally lifting, carrying objects weighing 10lbs or less.
Occasionally pushing, pulling objects weighing 30lbs or less.
Ability to move about.
Local travel required.
State, regional, national and/or international travel may periodically be required.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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