The Assistant Project Manager assists in providing project management services for assigned capital projects for the entire project delivery process from concept through planning, programming, budgeting, consultant selection, design, bidding, construction to completion/occupancy. This position specializes in assisting with: the developing of short-term and long-range campus planning strategies; planning and siting new buildings and public spaces; developing building/design guidelines; developing architectural plans for small-scale projects; project estimating; coordinating consultants and contractors; managing small-scale renovation and repair projects, lighting and utility systems; and maintaining the University’s CAD drawing records in compliance with University standards. Major Duties and Responsibilities:
• Assists in coordinating projects from pre-design, through design, bid, construction and post construction phases to meet objectives of scope, schedule and cost. • Act as the project liaison and University representative among both internal and external entities, such as the intended user, University departments, University administration, consultants, contractors, and regulatory agencies. • During the pre-design and design phases – assist in overseeing the activities of the consultants; managing the scope, schedule and cost factors, taking appropriate corrective action as necessary; securing all internal and external approvals through periodic reviews; issuing contracts and/or purchase requisitions required to complete preconstruction activities, such as survey, asbestos abatement and above/below grade investigation activities. • During the bid phase – assist in the preparing of bidders lists and initiation forms for approval; initiating and conducting of pre-bid and preconstruction meetings with bidders; analyzing bids, making recommendations and awarding contracts and issuing contracts and/or purchase requisitions required to complete the work. • During the construction phase – assist in the managing of the project so that scope, schedule and cost are not compromised; inspecting the work in-progress to assure compliance with contract documents; initiating progress and other meetings to facilitate completion; reviewing and approving changes and payment applications; initiating and monitoring the building commissioning process; managing or executing programs to move people, furniture, equipment, communication lines, and related items. • During the post construction phase – assist in managing the project closeout process; supervising the completion of all punch list items quickly as required by the contract; preparing responses and recommending solutions to any disputes or claims that arise during the project; preparing evaluations of contractors and consultants according to department requirements; working with Facilities Maintenance and Operations to turn over the buildings and to initiate/coordinate systems training for Facilities Maintenance and Operations personnel. • Preparing reports for administration and project evaluations and feedback for the department database. • Assists in the shared responsibility for managing multiple projects at any given time. • Assists in the coordination of the relocation and moving phase of projects • Assists in the selection, procurement, tracking, and installation of furniture on projects • Coordination of the design, procurement, tracking and installation of interior and exterior project signage • Assists in the use and maintenance of the University Project Management System, Space Management drawing and database files, archiving of all project related files in accordance with departmental record document/archive management systems and procedures and the University Records Retention Policy. • Assists and provides architectural and site design and technical support to University planning professionals on staff using hand-drawing, computer-aided drafting, computer graphic programs, photography, renderings and REVIT. Also assists and provides technical support for the development of written publications, guidelines and other documents and filing protocols. • Develops scope of work documents/exhibits for use in RFP’s and RFQ’s for planning, design and construction firms. Once proposals are accepted and evaluated, coordinates the scope of work with consultant firms for further development of plans and specifications to be used as construction bidding documents. • Assists in the management of the construction and bidding documents, including plans, estimates, schedules, details and specifications for construction projects by in-house and outside contractors. • Answers questions related to programming, planning and construction documents raised by clients/users, architects or engineers, contractors or vendors. • Provides up-to-date drawings of campus facilities for use by consultants/contractors during planning or construction projects; researches existing drawings, maintains drawing modifications to reflect updates of existing originals; coordinates on-site inspections to ensure quality of work during the construction process; may provide direction to contractors; prepares reports on area size and usage of various University properties for agencies requesting them; prepares rough drafts of specifications. • Organizes and manages physical sample library in conjunction with other staff. • Provides back-up and organization materials for campus tours, award submittals, construction communications, website updates and other professional communications • Perform miscellaneous job-related duties as assigned.
Qualifications & Requirements
A minimum of one (1) to three (3) years of professional experience in the capital improvement project delivery process are required.
Graduation from an accredited college with a Bachelor’s Degree in Architecture, or related field is required. Upon satisfying the licensure eligibility requirements set forth by the governing licensure body, it is a requirement of the position that the respective license be obtained.
Required skills include: • The ability to communicate effectively in both verbal and written forms and possession of a strong analytical and problem solving ability. • Strong design/planning/3-D imaging software programs and representational skills as evidenced in portfolio. Proficiency in AutoCAD, REVIT, Illustrator, Photoshop, PowerPoint, Adobe Acrobat, Excel and Word is required. • Expertise and affinity towards exterior and interior design materials selection is required. • The ability to work independently with limited supervision, as well as an ability to collaborate with other professional colleagues, consultants and users in a team-oriented and results-oriented environment.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
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Additional Salary Information: Salary Range
Commensurate with experience.
Montclair State University is a research doctoral institution ranked in the top tier of national universities. Building on a distinguished history dating back to 1908, the University today has 10 colleges and schools that serve 21,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs. Situated on a beautiful, 252-acre suburban campus just 14 miles... from New York City, Montclair State delivers the instructional and research resources of a large public university in a supportive, sophisticated and diverse academic environment.
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at montclair.edu