Contract Management, Department of Defense, Subcontract Management
4 Year Degree
Job Summary/Essential Functions
Perform work and submit deliverables pursuant to each individual task order.
Provide support and assistance to Contracting Officers in developing acquisition plans, including analyses of approaches, options, strategies, risks, contracting methods, competition, sources, cost and milestone schedules.
Must be able to solicit, evaluate, negotiate, analyze, advise, close out, and assist with awards and terminations on contracts for the procurement of supplies and services, including complex contracts and high dollar acquisitions.
Perform cost and price analysis.
Preparation of contract files and electronic documents is also required.
Position requires thorough research, analysis and reviews of all applicable policies, guidance and regulations to support Government CO decision-making including providing support to management, senior and junior level contracting and procurement personnel and customers.
Provide procurement assistance advice and guidance to junior specialist.
Conduct market research to identify potential sources and existing contract vehicles. Prepare analyses that may include, but not be limited to, assistance in the research of past purchases and current market value of products or services. Potential contract vehicles may include GSA Schedule contracts, Government-wide Agency Contracts, and other agency contracts. Conduct market surveys and prepare written public announcements for Contracting Officer’s approval.
Provide support to the Contracting Officer by preparing written documentation for both informal and formal source selection procedures. Prepare draft source selection plans (SSP) for Contracting Officer’s approval, draft instructions for source selection evaluation board (SSEB) members on roles and responsibilities for Contracting Officer’s approval, assist in ensuring conflict of interest and nondisclosure forms are executed. Develop other pre-award documents that may include Determinations and Findings (D&F), Justifications and Approvals (J&A), and other necessary contract file documents for Contracting Officer’s approval.
Draft solicitation documents, such as Request for Quotes (RFQ), Request for Proposals (RFP), and/or Combined Synopsis/Solicitations for Contracting Officer approval. Prepare and recommend appropriate solicitation terms and conditions, including unique terms and conditions for Contracting Officer’s approval. Prior to release of solicitations, verify availability of funds and prepare requests for Policy and Legal reviews for submission by the Contracting Officer.
Work closely with evaluators and Contracting Officers to identify and establish pre-negotiation objectives, assist Contracting Officers with contract negotiations and document the results of negotiations. Prepare contract award documents for Contracting Officer’s execution. Prepare requests for Policy and Legal reviews. Distribute contracts to appropriate parties. Update electronic databases such as HTS, CEFMs, FPDS, PCF and CPARs, as necessary.
Prepare documentation of contract modifications, including the exercise of options, through the use of the current contract-writing tool (SPS), for Contracting Officer’s execution. Assist in monitoring contractor compliance in accordance with the terms and conditions of the contract, conduct site visits and labor interviews, and bring observed contractor performance problems to the attention of the Contracting Officer. Review contractor invoices for accuracy.
Monitor Government property disposition and report to Contracting Officer or, if applicable, clearance officer for determination, reconcile financial data, prepare deobligation modifications for Contracting Officer’s execution, obtain release of claims, ensure completion of contractor performance evaluations, recommend resolution of all closeout discrepancies, complete closeout documentation and archive contract files.
Learn, use, and suggest improvements for the local filing systems. This includes electronic, share drive, and hard copy. Maintain files pertaining to all duties performed in accordance with statute and regulation.
Education and Experience:
Bachelor’s degree from an accredited college or university. Coursework must have included at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Minimum of 5 years of Contracting Experience
Documented experience in and working knowledge of Department of Defense (DoD) programs is required.
Minimum of 3 years with at least 2 years of recent experience (no earlier than January 2014) with Procurement Desktop Defense System (PD2).
Qualifications, Knowledge, and Skills:
Thorough knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force Federal Acquisition Regulation Supplement (AFFARS) based procurements
Able to obtain a clearance
Able to obtain a Department of Defense (DOD) Common Access Card (CAC)
Must possess a Level III or Level II Defense Acquisition Workforce Improvement Act (DAWIA) Certification or FAC-C Level II in Contracting.
Use Microsoft Word, Adobe PDF Programs, Microsoft PowerPoint, Microsoft Excel, and similar office productivity software to produce memorandums, fill in forms, prepare briefings, and track information pertinent to running an office. Track, file, and account for correspondence.
Ability to work in a team environment.
Additional Salary Information: COMPANY BENEFITS
• Health care coverage: medical, dental and vision
• Flexible Spending Account plan and Health Savings Account program
• Life insurance and personal accident insurance
• Short-term and long-term disability insurance
• Adoption assistance
• Employee Assistance Program
• 401 K & Pension benefits
• Commuter benefits
• Training / Education benefits
*Continuing Professional Education (CPE) credit
*More than 3,000 online courses
*More than 15,000 digital books in business, technology and finance
*Live, virtual training
*Learning management system
*Educational Assistance Program
VCI is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), Certified Veteran Enterprise (CVE) Small Disadvantaged Business (SDB).
Vision Centric, Inc. (VCI) provides program management, technical support, and acquisition management support services to both government and commercial clients.
Our core capabilities include:
• Administrative Support
• Technical Support
• Strategic Planni...ng
• System Integration
• Test and Evaluation
• Program Management
• Contract Administration
• Information Technology
• Integrated Logistics Support
• Modeling and Simulations/HWIL
• Threats, Technology, and Future Requirements
• Configuration and Data Management