General DescriptionDepartment: Cardiovascular Monday - Friday 8:30a.m.-5:00p.m. 37.5 hrs.
This position will coordinate activities related to sponsored projects in the Department of Medicine, Division of Cardiology, focusing primarily on post-award functions. This position reports directly to the Assistant Administrator of Finance to ensure smooth and efficient functioning for the department as a unit. Will act as the final point of contact with departmental faculty and/or divisional budgetary staff relating to financial activity involving research grants and contracts, financial reconciliation of sponsored and non-sponsored accounts. Will supervise two Research Service Analysts in Cardiology. Responsible for department control salary, effort forms, payroll, account set-up and close out, and FSR preparation.
Duties and Responsibilities:
Sponsored Projects - POST-AWARD (Primary):
Review all Notice of Grants Awards (NGA's) from sponsors forwarded to the Chairman's Office. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines.
Work cooperatively with research shared services to ensure grant accounts are established in a timely and accurate fashion.
Prepare monthly variance reports on research actual results verses budget. Identify variances and resolve balances on research accounts on a monthly basis. Create systems to provide internal support to ensure knowledge and improvement in post-award management within the Division.
Serve as a liaison with Research Administration, SOM Business Office, and Shared Services. Monitor costs transfers and work with Division to reduce incidents of late transfers.
Provide guidance regarding the interpretation of applicable contract and grant agreement terms and conditions as well as other administrative rules and cost principles under OMB and FAR.
SPONSORED PROJECTS - PRE-AWARD (Secondary):
Review budget justification for appropriateness and completeness of content. Compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information. Ensure appropriate F&A rates are assigned.
Review tables from scientific section if indicated to crosscheck against information presented in budget.
Assure JCCI and Animal protocol numbers are valid.
Provide the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes and even mathematical corrections to subcontract proposals from other institutions.
Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
Responsible for tracking proposals and other documentation through signature/approval processes.
Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
Monitor expenditure levels against budget and funding obligations.
Financial: Serve as one of the Department's finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine's Business Office, Research Administration, Research Accounting, Dean's Office, Human Resources, JHU Controller's Office, Tax Office, and JHH Finance Office. Manage a team of staff to include, Research Service Analysts and Sr. Research Service Analysts, who coordinate post-award administration for Cardiology.
Coordinate with other departments for financial activity involving research grants and contracts.
Work with faculty on the allocation of their sponsored funds which involves identifying short falls and working with staff to eliminate account deficits.
Develop sponsored financial policies and procedures.
Oversee the approval of shopping carts, travel reimbursements, accounts payables, and transfers relating to grants and contracts.
Responsible for developing and conducting sponsored research-training sessions for divisional faculty and staff on post-award management. Create and implement a plan to increase divisional knowledge of post-award procedures. Evaluate current levels of divisional support and create systems to provide internal support to ensure knowledge and improvement in post-award management.
Internal: Department of Medicine Administration, Dean's Office, Research Administration, Business Office, Shared Services, Equipment and Space Accounting, Shared Services, other departments and divisions in the School of Medicine and JHH.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).