General DescriptionDepartment: Pulmonary Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
The position will coordinate all activities related to post-award sponsored research grants and contracts for a select group of PIs, and assist in pre-award project submissions in the Division of Pulmonary. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies and will provide post-award administration of the sponsored accounts in the division. This position is supervised by the Research Service Manager with a reporting relationship to the Finance Manager and Division Administrator to ensure smooth and efficient functioning for the department as a unit.
Duties and Responsibilities:
Manage awarded projects and provide overall spending oversight for assigned accounts. Prepare and review investigator financial reports using SAP, BW and other institutional reporting systems to analyze and identify issues with expenses charged to the award to reduce the risk of over-expenditure. Develop and prepare financial reports for forecasting and results analysis for selected faculty. Work with Sponsored Projects Accountants, Research Service Analysts and Financial Administrators to ensure that all financial reporting is accurate and submitted to funding agencies in a timely fashion.
Perform account reconciliation for assigned accounts (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc). Manage accounts to ensure grants and contracts are expended according to sponsoring organizations requirements and University guidelines.
Oversee Outgoing Subawards ensuring timely account set-up and closeout. Submit all required documents to ORA Subcontract Office. Review, submit, and track all invoices for payments to Accounts Payable.
Using SAP and Excel, prepare financial reports and results analysis for selected faculty and the Division of Pulmonary. Meet with faculty on a regular basis regarding the status of grants/accounts. Prepare 12 month salary support projections for all faculty PIs / support staff and identify potential support gaps.
Advise faculty and staff on changes in sponsored research policies.
Assist as needed in preparation of sponsor invoices, expenditure and payroll cost transfers, check deposits, and purchase orders using SAP or other formats.
Assist in submission of grant proposals, for new and continuing projects and Just-In-Time submissions, using electronic (COEUS, Grants.gov etc) and paper formats. Prepare and assist in the development of the budget and budget justifications. Complete JHU and sponsor forms as required.
Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc).
Assist with compliance issues for sponsored research (i.e. IRB and effort reporting). Assist with development of the annual budget for the Division of Pulmonary. Perform all other duties as assigned.
Contacts: Internal: SOM Dean's Office, SOM Business Office, Research Accounting, Shared Services Organizations (i.e. Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing). Various other JHMI departments and divisions.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Interprets operating policies; exercises independent judgment in resolution of administrative problems. Operates personal computer to access e-mail, electronic calendars, and other basic office support software. Knows the formal and informal departmental goals, standards, policies, and procedures which may include some familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.