General DescriptionDepartment: Chairman's Office Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
This position will coordinate activities related to the pre- and post- sponsored research awards process and coordinate project submissions within Departmental offices for selected faculty and or proposal type. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies with a main focus on clinical research. This position reports directly to the Department of Medicine Sponsored Projects Office to ensure smooth and efficient functioning for the department as a unit.
Duties and Responsibilities:
Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project.
Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc).
Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc).
Assist in the tracking of proposals and other sponsored research documentation through the signature/approval processes.
Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Verify faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Responsible for tracking proposals and other documentation through signature/approval processes.
Develop and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine.
Advise faculty and staff on changes in sponsored research policies.
Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers.
Internal: Dean's Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Microcomputing Center. Various other departments and divisions in JHU and JHH.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).