General DescriptionDepartment: Chairman's Office Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
Specialist will provide entry level professional sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout. This role may manage less complex grants through the submission stage, with necessary oversight and direction. While this role may assist with some aspects of non-sponsored funds (general funds and gifts), the primary goal of this position is to support the timely, effective and efficient functioning of sponsored funding.
This role functions independently when working on less complex grants and contracts responsibilities. General proficiency with grant/contract preparation and management is expected. The Specialist has some involvement with more complex grant management, under the direction and oversight of a more senior member within the research function. Employees in this role function under the direct supervision of a more senior member within the research function and receive guidance from higher level personnel related to the pre-award and post-award process.
Examples of grant types that this role may support include, but are not limited to: Department of Defense, National Science Foundation, NIH- R01 (moderate budget), R34, F32, Foundation grants, Subawards from other institutions.
Duties and Responsibilities:
SPONSORED PROJECTS: Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project.
Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc). Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc).
Assist in the tracking of proposals and other sponsored research documentation through the signature/approval processes.
Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Responsible for tracking proposals and other documentation through signature/approval processes. Develop and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine.
FINANCIAL: Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers.
CONTACTS: Internal: Dean's Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Microcomputing Center. Various other departments and divisions in JHU and JHH.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).