General DescriptionDepartment: Gastroenterology Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
This position will coordinate all activities related to sponsored project submissions for the Division. Will act as the final point of contact with divisional faculty and budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University.
Duties and Responsibilities:
Works with investigators and budgetary staff to improve awkward phrasing or presentation.
Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Reviews tables from scientific section if indicated to crosscheck against information presented in budget.
Assures JCCl protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.
Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied.
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
Responsible for tracking proposals and other documentation through signature/approval processes.
Advises the Departmental Chairman and relevant department personnel on changes in sponsored research policies.
Design and implement a departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
Will serve as the Department's lead analyst in monitoring the JHU's Sponsored Research Deficit Report. Will facilitate corrections to accounts in question working with Division I Department, Research Accounting, Cost Analysis, and outside agencies.
Assist in the development of the Departmental fiscal year annual operating budget for submission to the Dean's Office.
Prepare individual and divisional faculty funding analysis for review by the Departmental Sponsored Projects Office. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts. Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
Serve as one of the Department's finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine's Business Office, Research Administration , Research Accounting, Dean's Office, Human Resources, JHU Controller's Office, Tax Office, and JHH Finance Office.
Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.
Responsible for the development and instruction of the Department of Medicine's Sponsored Research Training Program for divisional faculty and staff.
Responsible for developing a certification database that will track the knowledge-base growth of alJ DOM budgetary staff.
Responsible for representing the Department Medicine with the JHU's development of a Sponsored Research Training Program.
Will participate in the annual GCRC Introduction to Clinical Research Program.
Internal: Department of Medicine Administration, Dean's Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, information Systems, Homewood Micro computing Center. Various other departments and divisions in the School of Medicine and JHH.
External: Affiliated hospitals, private and government agencies granting research funds (e.g. NlH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).