Responsible for providing administrative support for TCC Real Estate and Facilities Planning and Development, Operational Infrastructure, Facilities Operations and Construction through the development and implementation of budgetary, compliance and governance procedures and processes. This support will ensure that the Real Estate and Facilities projects are approved, as applicable, by the Board approved policies and procedures, additionally that the projects comply with state and federal laws and statues and regulations. This position works closely with the Real Estate and Facilities departments to develop joint strategies and processes to effectively support capital improvement projects, construction projects, operation, repair and maintenance projects costs and the optimization of future expansion and renovation potential with minimal costs. This position interfaces with purchasing and finance departments.
Essential Duties and Responsibilities:
Develops, manages and reports Key Performance Indicators (KPI) for assigned areas
Develops processes to protect the District from legal, financial and reputation risks associated with each project's execution through efficient documentation, processes and procedures
Works with the District's Purchasing and Finance departments to develop processes and procedures that are efficient to execute the work on a timely basis and each service provider (agent and vendor) meets all contractual obligations; develops and maintains a financial planning and control system with integration and alignment of scheduling and planning systems to produce viable forecasts, earned value analysis and simulations for depicting "what if scenarios"; develops resource base for independent estimating and costing analysis; compiles budgetary reporting of variances, savings and potential saving options and planning
Assists Real Estate and Facilities departments in the preparation and organization of RFP and JOC programs and IDIQ pools, procurement scopes and supporting documents interfacing with purchasing, project management and operations
Provides appropriate coordination with Real Estate and Facilities departments for project estimates and funding requirements to ensure they are complete and accurate and are performed in accordance with agreed specifications and timelines
Provides appropriate coordination with Risk Management to validate the insured value of all existing and new facilities is complete and accurate
Develops and maintains data of up-to-date ratings and qualifications of architects, engineers and contractors, by type of facility and, if necessary by location
Assists Real Estate and Facilities departments in the development of the Capital Improvement Plan (CIP) by interacting with designated personnel to provide continuity and communication across the various construction projects and to ensure that CIP amounts, including life cycle estimates and estimates for the next year’s cash expenditures, are complete and accurate through finance and budget planning support
Coordinates with Real Estate and Facilities departments in the interaction with TCC Purchasing to improve the final selection process for design consultants, contractors and project management delivery
In collaboration with Real Estate and Facilities departments, assists in on-going program definition procedures, budgets and schedules and serves as a resource to articulate project goals and KPI outcomes
Develops and maintains appropriate administrative technical control procedures including data management, budget and scheduling controls, performance management and resource distribution data, budget request review and integration of technical procedures for design and procurement in conjunction with TCC Purchasing
Develops procedures for compliance with all Authority Having Jurisdiction (AHJ) for project execution from procurement through the close-out process; collaborates with TCC legal and Real Estate and Facilities departments to develop contract templates that provide best value to TCC
In collaboration with TCC Purchasing, assists with the coordination of outreach efforts that will maximize Small Business/MWBE participation; collaboration includes development of contract packaging strategies, community forums and town hall venues to promote "Doing Business with TCC" campaign and analyzing MWBE utilization reports; assists in the publication of monthly and annual reports on Small Business/MWBE involvement and financial impact
Provides technical support to the Vice Chancellor of Real Estate and Facilities during auditing sessions through the maintenance of necessary financial and project records; assists with conducting internal audits on project files for compliance with AHJ agencies' requirements and other legal requirements
Assists in the development of on-going process and procedures interface sessions (with TCC staff and executive leadership) devoted to consistent improvement and measurement of work products and work applications that provide outcomes outlined by TCC
Responsible for departmental staffing, training, assessments and performance management
Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity and service to the College
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Tarrant County College District, a comprehensive two-year institution established in 1965, is dedicated to providing quality education that exceeds the expectations of the people of Tarrant County. More than 50,000 students are enrolled in TCC's associate degree and technical programs, making it the sixth largest among Texas colleges and universities. Continuing Education, Corporate and Workforce ...Services offer additional opportunities for businesses and individuals of all ages, through Continuing Education courses, workshops and customized training programs. The college has five major campuses in the cities of Hurst (Northeast Campus), Fort Worth (Northwest, South and Trinity River campuses), and Arlington (Southeast Campus), with administrative offices in downtown Fort Worth at the May Owen Center.