Department: Hematology Work Schedule/Hours: Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
The Research Service Analyst will coordinate all activities related to sponsored project submissions for the Division of Hematology in the Department of Medicine. The Analyst will act as the final point of contact with departmental faculty and divisional budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and University.
Duties and Responsibilities:
Sponsored Projects: Coordinate submission of grant proposals, for new and continuing projects and Just-In-Time submissions, using electronic (COEUS, PureEdge, and Grants.gov) and paper formats. Complete JHU and sponsor forms as required.
Review budget justification for appropriateness and completeness of content. Compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Manage awarded projects and provide overall spending oversight for assigned accounts. Prepare sponsor invoices, and expenditure and payroll cost transfers as necessary using SAP or other formats. Using SAP and Excel, prepare financial reports and results analysis for faculty and the Division. Meet with faculty on a regular basis regarding the status of grants/accounts. Perform account reconciliation.
Reviews tables from scientific section if indicated to crosscheck against information presented in budget.
Assures research protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.
Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied.
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants such as statement of appointments, payback agreements, and terminations.
Responsible for tracking proposals and other documentation through signature/approval processes. Advise faculty and staff on changes in sponsored research policies.
Assist in the development of the Division fiscal year annual operating budget for submission to the Dean's Office.
Prepare individual and Division faculty funding analysis for review by the Departmental Sponsored Projects Office. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.
Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
Sets up budget accounts once award(s) has been granted or contract(s) signed. Administers the funds ensuring that funds are expended according both to the sponsor and university guidelines.
Works towards revenue maximization by understanding and overseeing the revenue cycle Confers with appropriate internal Principal Investigator to ensure that required procedures are followed, and provides instruction and answers questions relating to budget procedures.
Serve as one of the Division's finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine's Business Office, Research Administration, Research Accounting, Dean's Office, Human Resources, JHU Controller's Office, Tax Office, and JHH Finance Office.
Perform all other duties as assigned.
Internal: Department of Medicine Administration, Dean's Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center. Various other JHMI departments and divisions.
External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, foundations, and private drug companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Bachelor's degree in finance, accounting, or other related field. Three years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting.
Additional education (graduate level) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices. Specific knowledge of the operation of the Division and Department preferred.
Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Very strong organizational skills, analytical and problem solving abilities, and attention to detail. May oversee or coordinate the work of others. Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
NIH Grant and Contract experience. Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing. This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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