The School of Education is enhancing their business office team to improve their research competitiveness, new research and institutional collaboration, and design and implement strategic services for faculty and researchers seeking external funding at School of Education. The Sr. Research Analyst will manage pre-award, budgeting, reporting, and finance activities.
Manages activities related to sponsored and non-sponsored awards for the School Of Education. Serves as the final point of contact with faculty and/or school budgetary staff for the planning and development of budgets for submission with grants packages to various federal offices, private agencies, foundations and commercial agencies. This includes providing instructions on protocol, regulations and guidelines pertinent to the agency and/or university.
Essential Job Duties/Responsibilities:
This position will work with the Program Areas, the Business Office, Development Office and the Grants Office to develop better reporting mechanisms for the School of Education related to sponsored and non-sponsored activity.
Design, implement and maintain a grants database for tracking active and pending awards by fiscal year, program and/or principal investigator. This will include monitoring success rates for submissions.
Track proposals and other sponsored research documentation through the life cycle of projects for reporting to School of Education Deans.
This position will manage the sponsored activities related to the pre- and post- award process and provide administrative and financial coordination for the life cycle of sponsored projects for School of Education Programs.
Reviews and approves sponsored project proposals, budgets and reports from SOE faculty. Includes review for content, completeness, accuracy, and compliance with university, agency, government and other sponsor guidelines.
Oversees the budget justification for appropriateness and completeness. Compares budget detail to budget justification for consistency.
Verifies compliance with sponsoring organization guidelines and appropriate university policies and procedures.
Advises principal investigators in completion of required information for regulatory compliance and provides assistance, as needed, in completion of required information.
Create sponsored budgets, budget justifications, and other administrative/financial date for submission to appropriate funding agencies.
Ensure that all application direct and indirect cost rates have been applied (where appropriate). Assist the PIs in completion of required financial and administrative documentation.
Reviews subcontractor proposals from other institutions for mathematical correctness and to ensure terms are in compliance to JHU policies.
Oversee sub-contractor agreements from initial grant preparation to preparation of sub-contract paperwork once award has been received and making sure all invoices are received and paid in a timely manner.
Coordinate the submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions, merit increases and other increases etc. are calculated into the project cost. Coordinates submission of grant and contract proposal using COEUS.
Responsible for tracking proposals and other documentation through signature/approval process.
Request pre-award accounts, budget numbers and prepare letters of support for allocation accounts for awards outside of the School.
Advise leadership, faculty and staff on changes in sponsored research policies.
Design, implement and maintain a grants database for tracking active and pending awards by fiscal year, program and/or principal investigator.
Prepares annual and final status reports, analyzing and providing project expenditures.
Participate in the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range fiscal, operational and strategic planning.
Takes the lead role in monitoring and analyzing deficit reports for all accounts. Facilitates corrections to accounts in question, working as needed with the School and the University and external agencies.
Advise PIs on contract and grant closeouts such as following up with progress reports, invention repots, financial status reports and specific documents related to training grants (ex. Statement of appointments, payback agreements, and terminations). Prepares sponsored and nonsponsored account for closeout and inactivation at the project end.
Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.
Responsible for account reconciliation for all awards/faculty (prepares detailed budget reports on a monthly basis to review accounts, researches and resolves discrepancies, inconsistencies, etc.)
Develop and prepare financial reports for forecasting and results analysis. Maintain detailed budget and payroll tracking reports.
Provides instruction and training, if needed, faculty and staff.
Meets regularly with leadership, principal investigators and faculty for SOE Programs to report on and review financial status of grants, gifts and contracts and advise on the impact of spending and effort compliance.
Meets with the Associate Director of the Business Office as needed to provide periodic up-dates on all financial matters.
Other Duties (less than 5%)
Provides assistance with special financial projects/work as assigned by the Associate Director, Finance.
Bachelor's degree in finance, accounting, or related field is required. Four years of experience in sponsored research and financial position, preferably in an academic setting required. Five or more years of experience preferred. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Skills & Knowledge:
Strong knowledge of sponsored projects
Knowledge of COEUS or ability to quickly learn.
Proficiency in developing and using spreadsheets and databases to track, analyze and report on data to be used to support organizational decision making
Strong analytical skills and problem solving abilities
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.