The Custodial Services Supervisor provides management assistance to the Custodial Services Manager in all aspects of custodial work throughout campus academic, administrative and residential areas. This position directly supervises Building Attendants and temporary/on-call Building Attendants on the night shift (11:00 p.m. – 7:30 a.m.) in performance of daily, periodic, annual and special custodial assignments; evaluates staff performance and recommends personnel actions such as recognition, disciplinary action, pay changes, etc.; plans and implements staff development and training programs; and ensures compliance with all institutional policies, government regulations and safety guidelines.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Summary of Job Duties and Responsibilities
Under the supervision of the Custodial Services Manager assist with the monitoring of the Custodial Services budget.
Monitor payroll and other financial records; maintain confidentiality of records.
Carefully monitor staff time and temporary staffing services to maintain budget.
Inventory and Ordering
Supervise and maintain inventory control. Evaluate needs and recommend purchase supplies and equipment within the supply budget.
Periodically inspect storage areas to ensure a clean and organized space and that products are being consumed properly.
Coordinate work with outside vendors and/or contractors. Schedule and provide access to college facilities as necessary.
Provide direct supervision and leadership to Building Attendant staff, including input for initial, periodic and/or annual performance evaluations. Identify improvement plans and follow-up to ensure implementation and outcome. In accordance with all policies & procedures, recommend personnel actions, assist in resolving performance issues, and implement disciplinary actions as necessary.
Partner with the Custodial Services Manager to serve as the liaison between Custodial Services and other departments.
Review, reconcile discrepancies and approve staff time and attendance records; process biweekly staff payroll.
Maintain confidential records.
Assist the Custodial Services Manager in addressing and resolving workplace concerns and problems.
Participate in the development of policies, guidelines and procedures specific to Facilities and Maintenance and ensure they are consistent with College policy.
Participate in the recruitment and selection of new staff; orient new staff to working in Facilities and Maintenance; screen applications, interview candidates, and recommend candidates for hire.
Coordinate and maintain the master work schedule and assignments; communicate changes and revisions as needed.
Ensure adequate staffing to accommodate leave requests and absentees.
Receive and resolve staff requests for schedule changes including coordination of temporary staff.
Plan staff training activities and conduct training sessions.
Maintain accurate and precise records of staff training activities.
Develop related written and oral staff training performance evaluations.
Assist with implementing weekly minder cleaning training.
Assist with incorporating a weekly Safety Minder into the Safety Program.
Assist with Team Building and motivational exercises.
Maintaining Custodial Services Standards
Partner with the Custodial Services Manager to ensure the highest quality of cleanliness, most efficient work assignments, and to ensure a safe work environment.
Provide feedback to the Custodial Services Manager regarding the safety, sanitation and cleanliness of all HMC buildings.
Address concerns of students, faculty, staff and visitors regarding quality and timeliness of services.
Inspect areas assigned to Building Attendant staff and provide assistance/guidance, as required.
Initiate, maintain and implement improvement in campus recycling activities as it pertains to systems maintenance supplies and equipment. Periodically conduct waste surveys and staff training as necessary.
Participate in utility conservation efforts. Make recommendations for improvements.
May participate in selection of interior finishes (wall, window, floor coverings and furniture).
Conduct facilities surveys/inspections to develop and assign daily, rotating, periodic and annual custodial schedules for Building Attendant staff. Adjust schedules as needed.
Research new and improved custodial methods, procedures and equipment. Prepare detailed proposals for recommendations and implement as approved.
Summary of Qualifications
Education and Experience
Education: Any combination of education and experience equivalent to graduation from high school plus additional coursework at the college level or technical school; or a combination of education, training and experience that provides the required knowledge, skills and abilities for the position.
Experience: Minimum of three years experience in a position of similar responsibility. A minimum of three years’ experience supervising a team of at least 5 employees, preferably 10+ employees
Licenses: Requires a California Driver’s License and a driving record, as maintained by the DMV that is acceptable to the College’s insurance carrier.
Grooming and Appearance: The Claremont College’s seek to maintain a neat and professional image all times. A uniform is optional.
Physical Capacity Test: Must be able to satisfactorily complete a post-offer physical exam.
· Ability to safely lift 50 pounds, unassisted to waist level.
Ability to stand, walk, bend, climb, push, pull, stoop, twist, grasp hand tools, climb ladders up to 20 feet with assistance and ten feet unassisted; ability to work on feet for prolonged periods of time.
Required Knowledge, Skills and Abilities
Ability to work productively with minimal supervision or consultation, make sound decisions and effectively prioritize multiple tasks in a cost effective, logical progression.
Ability to train and orient new employees and provide ongoing training for incumbent staff.
Knowledge of employment laws and regulations.
Ability to compose written correspondence to develop reports, agendas and other materials; spell accurately and have excellent knowledge of business writing procedures.
Knowledge of planning, conducting and evaluating employee training, recognition and performance evaluation programs.
Knowledge of methods, materials, chemicals and equipment used in maintaining and cleaning various types of surfaces and furniture; including windows, floors, carpeting, hard-floor surfaces, upholstery, restrooms, showers, lavatories, laboratories, locker areas and food service facilities.
Knowledge of safe work principles and practices.
Ability to work with diverse and exacting constituencies in providing services and addressing a wide array of concerns.
Strong aptitude for leadership, outstanding organizational skills, and effective written and oral communication skills.
Ability to adapt to a constantly changing environment with a positive attitude.
Ability to perform duties and responsibilities in a fast-paced environment and often within compressed timeframes.
Ability to read, speak, write and follow oral and written instructions in English.
Proficiency with word processing, spreadsheet, and other software (MS Word, Excel).
Ability to maintain confidentiality.
Knowledge of business mathematics and bookkeeping procedures.
Ability to maintain, manage and prepare professional reports and records.
Ability to interpret financial reports and utilize them as management tools.
Ability to properly use fire extinguishers.
Must be willing and able to work occasional weekends, evenings, daytime or holidays as needed.
The Custodial Services Supervisor supervises Building Attendants and temporary/on-call Building Attendants on the night shift; most work is done indoors but some activities occur outdoors. Not all facilities are air-conditioned or have elevators. Assignments may include day, evening and weekend shifts.
This is a full-time, benefits-eligible, exempt position reporting to the Custodial Services Manager of Facilities and Maintenance. The regular schedule 11:00 p.m. to 7:30 a.m., Sunday through Thursday.
Other duties as assigned.
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.