Student Government Association Bookkeeper - HourlyCenter for Student InvolvementABOUT ADELPHI:Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core FourArts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 8,100 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students more than 50 undergraduate majors and 70 graduate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 115,000 graduates across the country, a growing enrollment of students from 41 states and 58 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region. JOB SUMMARY:The SGA Bookkeeper is responsible for working with student leaders in assuring the smooth and customer-oriented operation of the Undergraduate Student Government Association fees. This individual ensures that needs of the undergraduate student body are met through development and implementation of policies and procedures necessary to help create campus community, assist in program development, promote good governance, support student advocacy and to access student activity fee funds. This position works in conjunction with the budget office in ensuring that allocations and disbursements of activity fees are made in accordance with Adelphi University and the Student Government Association policies. They work closely with University administration to assure smooth functioning of organization activities within the University structure. They report organizational information and provides recommendations to the allocations committee of the Student Government Association. REPORTS TO: Director, Center for Student Involvement RESPONSIBILITIES & DUTIES:
Provide ongoing support and advice to the Allocations Committee for the Student Government Association.
Maintains and reconciles the student organization accounts receivable subsidiary ledger and general ledger accounts ensuring integrity and balance. Verifies, allocates, prepares and posts details of financial transactions. Monitors, researches and reconciles accounts for accuracy.
Facilitate training for student organizations on a semester basis regarding budget management and policies.
Review tracking of MyAULife organization accounts for approval and accuracy.
Research and implement best practices for new budget policies and procedures.
Review contracts for compliance with University Guidelines, fiscal controls, and insurance needs.
Assure positive customer service atmosphere at all times.
Oversee management of the administrative budget.
Assure that all paperwork is filed and maintained in an appropriate manner.
Monitors, maintains and reconciles daily cash deposits from the Panthertainment Booth. Compares total on cash register with amount of currency in register to verify balances. Posts data and balances accounts.
Act as the liaison between Center for Student Involvement and Purchasing/Accounts Payable departments.
Perform other job-related duties as assigned.
REQUIREMENTS: (Knowledge, skills and abilities)
Excellent interpersonal skills.
Demonstrated exemplary performance in customer service as evidence of commitment to proactive customer service and ability to serve as a role model for students.
Excellent verbal, written, and financial skills for communication with administration, faculty, campus organizations, auditors, contractors, staff, and customers.
Exemplary organizational skills with a strong emphasis on detail and budget management.
Experience working in a team setting to achieve departmental goals and objectives.
Ability to prioritize workload.
Strong computer skills using Microsoft Word, Excel, and email.
Ability to promote high ethical standards and manage multiple tasks.
Ability to interact with a diverse student body.
Good reasoning and sound judgment.
Bachelor's Degree required.
Previous experience working with budgets preferred.
Adelphi University comprises a small liberal arts college and a cluster of professional schools that have grown up in close relationship to the needs of the region. Our mission is to provide quality undergraduate and graduate education and to offer professional preparation of the first rank in arts, education, business, clinical psychology, social work, nursing and other health sciences.