The Director of Business Services, under the general direction of the Vice President, Administrative Services, is responsible for managing and integrating a program of broad, comprehensive financial services for the District, including budgeting, financial forecasting, and analyses, financial reporting, accounting, payroll, and benefits. The incumbent provides advice and counsel on the financial implications of major planning and policy issues and provides technical financial support for the development of financing for major capital projects. Responsibilities and assignments are broad in scope and allow for a high degree of administrative discretion on issues that are complex, interpretive, and evaluative in nature.
The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.
Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.
Examples of Duties
Plans, organizes, controls, manages, and evaluates the work of the Business Services department; with subordinate managers, participates in establishing operational plans and initiatives to meet department goals and objectives; implements departmental plans, work programs, processes, procedures and policies required to achieve overall department performance results; coordinates and integrates department functions and responsibilities to achieve optimal efficiency and effectiveness; participates in developing and monitoring performance against the annual departmental budget
Participates with other managers in establishing strategic plans for the District; sets overall management and policy goals and objectives for a department; coordinates department program and policy issues with managers of other departments and/or on a District-wide basis
Plans and evaluates the performance of managers, and staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; provides or recommends compensation and other rewards to recognize performance; takes disciplinary action, up to and including termination, to address performance deficiencies, subject to management concurrence, in accordance with the District's human resources policies and procedures and labor contract provisions
Provides leadership and works with supervisors and staff to develop and retain highly competent, customer service-oriented staff through selection, training and day-to-day management practices that support the District's mission, strategic goals, and core values
Plans, organizes, directs, and oversees the District's budget administration activities and functions; oversees development and implementation of and interprets, enforces, and explains budget process, policies and procedures; reviews, analyzes and develops recommendations regarding budget issues and alternatives; oversees preparation and delivery of budget presentation, which include highly sensitive and confidential information to senior management and the Board; maintains controls over expenditures
Conducts or manages and directs the completion of financial planning activities and analyses; analyzes and determines the impact of economic, legislative, enrollment, and other changes and/or trends on the District's financial plans and budgets; provides assistance and expertise to other departments in financial planning for programs authorized by the board
Plans, organizes, manages, and directs the District's general accounting activities and operations; establishes internal control and other procedures to ensure records are accurate, up-to-date, complete and in compliance with all appropriate standards, laws, rules, regulations, and policies; plans and directs the operation and implementation of financial controls for the filling, receipt, and account for funds from all sources; ensures proper accounting for all expenditures and revenues in accordance with GAAP and GASB; directs and ensures payment of vendors and contractors per contract and agreement terms and conditions; directs and oversees payroll and benefits processes in accordance with District rules, policies, and negotiated labor agreements
Plans, organizes, manages, and directs the District's bond financial activities and operations; ensures all arbitrage calculations are in conformance with federal and state guidelines; provides necessary documentation, expertise, guidance, and assistance to staff, senior management, other District personnel on bond proceeds needs and issuances
Plans and directs the preparation of and reviews, integrates, and analyzes accounting, financial, and management reports prepared for District departments, the Board, senior management, and other governmental and regulatory bodies; identifies and communicates issues important to the District and provides findings and recommendations, which are often based on interpretations of complex regulations, laws, and guidelines, including recommendations to improve the financial performance of the District
Provides expertise, guidance, and assistance to staff, senior management, other District personnel and external customers; evaluates specialized information and data and provides decisions and recommendations on a wide array of financial matters; advises on availability of funds for long-term projects; directs and manages implementation of training programs for the District in accounting, payroll, finance, and budgeting matters; understands, enforces, interprets, and explains complex regulations, laws, and guidelines
Directs and oversees department involvement in development, enhancement, and administration of the District's enterprise financial systems; oversees development, integration, and implementation of new or revised policies, processes, standards, and internal controls for the department
Directs and oversees coordination of departmental activities with external auditors for annual audit
Conducts or manages and directs the completion of all grant financial reporting requirements in a timely manner; oversees grant expenditures to ensure compliance with grant regulations and guidelines
Serves as Section Chief on the Emergency Operations Center Team regarding finance, recordkeeping, state, and FEMA documentation
Performs related duties as required or assigned
Education and Experience:
Bachelor's degree or higher in accounting, finance, business administration, or related field with substantial coursework in accounting AND a minimum of five (5) years of progressively responsible financial and accounting experience, at least three (3) of which were in a supervisory or managerial capacity.
Master's degree in business, public administration, or related field
Experience in an academic institution or public agency
Principles and practices of general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting
Principles and practices of cost and fixed asset accounting
Internal control and audit principles and practices
GAAP and GASB accounting standards and requirements
Principles, practices, rules, and procedures of community college district budgeting and accounting
Federal, state, and local laws, regulations, and court decisions applicable to assigned areas of responsibility
District functions and associated financial management issues
Principles and practices of business data processing particularly related to the processing of accounting and financial information
Principles and practices of public administration, including purchasing, contracting, and the maintenance of public records
Principles and practices of sound business communication
Advanced research methods and analysis techniques
Principles and practices of effective management and supervision
District human resources policies and procedures and labor contract provisions
Familiarity with computerized accounting and financial reporting systems
The principles in effectively interacting with diverse students, staff, faculty, and administrators
Plan, direct, manage, coordinate, and integrate the District's finance and accounting activities and operations, including payroll, benefits, and budgeting, to meet District objectives, professional standards, and legal requirements
Define complex management, fiscal, budget, and strategic planning issues; perform difficult analyses and research, evaluate alternatives, and develop sound conclusions and recommendations
Understand, interpret, explain, and apply federal, state and local policy, laws, regulations, and court decisions applicable to areas of responsibility
Present proposals and recommendations clearly, logically, and persuasively in public meetings
Represent the District effectively in negotiations and other dealings on a variety of difficult, complex, sensitive, and confidential issues
Prepare clear, concise and comprehensive correspondence, reports, studies, and other written material using a variety of software
Exercise sound, expert independent judgment within general policy guidelines
Exercise tact and diplomacy in dealing with sensitive and complex issues and situations
Establish and maintain effective working relationships with Board members, all levels of District management, staff, representatives of other governmental agencies, external auditors and others encountered in the course of work
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
Consistently perform under the pressures of deadlines and other administrative demands
Effectively train, supervise, and evaluate staff
Communicate effectively verbally and in writing
Licenses and Other Requirements:
Possession of and ability to maintain a valid California driver's license and a safe driving record during the course of employment
Assignment may include evenings and/or weekends as needed
Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces noting "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: social security number, birth date, age, gender, birthplace,and personal photos.
Salary: Full time management assignment (225-day), 12 months per year, Monday through Friday, with evenings and/or weekends as needed. Current eight-step schedule ranges from $8,000 to $11,257 per month. Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute up to 7% of their monthly salary to PERS on a pre-tax basis. Cabrillo College provides an annual doctoral stipend of $3,846 for eligible employees.
Cabrillo College currently provides a benefit stipend for medical, dental, life and long-term disability insurance for employees and eligible dependents.
**To be considered, each candidate MUST SUBMIT:
Completed online Employment Application.
Three (3) recent job-related letters of recommendation which address the candidate's ability to perform the duties of this position.
Transcripts from all colleges attended showing degree conferred, if applicable (unofficial transcripts, copies, and downloads are acceptable) to demonstrate the qualification re: college coursework listed in this announcement. Please note diplomas are not accepted in place of college transcripts. If selected it is the responsibility of the candidate to provide official transcripts, diplomas, degrees, or other documents as may be requested.
Supplemental Application for Equivalency Determination and supporting documentation. (This is only necessary if candidate does not possess and submit proof of specified degrees or experience listed in minimum qualifications.)
A brief (not to exceed two pages) clearly identified and separately attached statement, which describes the relevant skills and experience you possess that demonstrates your ability to perform the duties of the Director of Business Services at Cabrillo Community College given the fiscal challenges facing California Community College Districts. What are the most critical issues you will address in your first six months as Director?
A copy of your current driver's license (If selected, it is the candidate's responsibility to provide the proof of the original license for verification purposes.)
**If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.
Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.
Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview.
Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.
Application Deadline: Application and attached required materials must be successfully submitted by 11:59 p.m. on: Wednesday, January 23, 2019. All completed applications received by this date will receive a full screening; however, applications will be accepted until the position is filled.
Please note: Cabrillo College will be closed beginning Monday, December 24, 2018, and will re-open on Wednesday, January 2, 2019; however, application materials can still be submitted.
Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.
Cabrillo College currently provides a benefit stipend for medical, dental, life and long-term disability insurance for employees and eligible dependents.
Please note: Employees who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.
Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute up to 7% of their monthly salary to PERS on a pre-tax basis.