This position is part of the five-person team that manages all aspects of the American side of an academic joint venture on behalf of Johns Hopkins University. The Deputy to the American Co-Director resides in the Hopkins-Nanjing Center in Nanjing, China. The person in this position participates in joint decision-making and policy implementation at the senior staff level, advising the American and Chinese co-directors on a wide range of personnel and policy issues as described below. This person works closely with other senior staff at the Hopkins-Nanjing Center to oversee all aspects of the physical plant, liaises with external city and government entities on issues that impact the day-to-day functions of the Center, and handles American-side business expenses. He/she is the acting American co-director when the American co-director is away from the Center.
Participates in joint decision-making and policy implementation at the senior staff level, including, but not limited to: administrative, academic, and personnel issues
Formulates and implements policies and procedures for international students, American faculty and their families, American research fellows and their families, and Chinese and American staff working for the Hopkins-Nanjing Center (HNC)
Serves as the principal liaison between the Center’s international community and local government authorities
Ensures that American and international students, faculty, and staff understand and comply with pertinent regulations governing foreign residents in China
Acts as the Clery reporting officer for the American administration and is responsible for maintaining crime and fire safety logs and for drafting the annual HNC Clery report.
Manages invoicing for Johns Hopkins University Joint Operating Expenses commitments and associated American-side business expenditures, and coordinates JHU payments for joint construction projects and equipment purchases
Oversees the HNC registrar for international students and the international student financial aid disbursement system
Negotiates the JHU contract with the RafflesMedical/International SOS evacuation and medical services provider
Works closely with the Chinese IT staff to manage the student and administration local area networks, to diagnose and correct hardware and software malfunctions, to assess equipment requirements, and to recommend equipment purchases
Consults with Chinese facilities staff to maintain the physical plant, coordinate repairs and renovations, and source materials and equipment as necessary
Student and Faculty Services
Serves as first contact for International student-related housing and student life issues including mediating student conflicts and enforcing university rules and expectations
Responsible for providing Title IV and cross-cultural/diversity materials to students at orientation and is first point of contact for issues related to campus climate concerns among International students
Manages residence hall room allocations for new and returning students
Certifies MA and Certificate program graduates and oversees production of the MA joint diploma and certificates
The Deputy American Director supervises the American Program Coordinator and the American Academic Coordinator and has indirect or cooperative supervisory responsibilities vis-a-vis the Center’s seventy-plus clerical, custodial, facilities, and cafeteria workers.
Computer & Other Special Needs for Position
Advanced Chinese Language Ability (listening, speaking, reading ) is required
Knowledge of Microsoft Office suite is essential. Mid-level understanding of computer network principles and practices. Quicken or equivalent bookkeeping software expertise. Experience with desk-top publishing and website design preferred.
Degree of Independent Action Performed
Like all members of the senior management team at the HNC, the Deputy American Director does not work in isolation, but in close cooperation with the American Director and Chinese HNC colleagues. That said, the Deputy American Director enjoys considerable autonomy and independence and, within the management team, is generally given the lead on questions of facilities management and technology, and often leads on questions of residential, personnel, and budget policy as well.
Internal & External Contacts
Internal Contacts include the Hopkins-Nanjing Center Washington Office, SAIS business and financial aid offices, SAIS librarians and IT personnel; American/international and Chinese students and faculty; Construction and maintenance managers and staff; Facilities managers
External Contacts include the Nanjing Public Security Bureau, Visa Office, Foreign Affairs Office, and Criminal Investigations Office, and The Provincial Health Services Office; Local
Medical care providers (RafflesMedical/International SOS clinic, local hospitals and emergency clinics); Customs/postal/shipping services; U.S. Consulate General (American Citizen Services), Vendors and contractors (computers/electronics, construction/equipment)
Skills & Knowledge
Experience living, studying, researching, and/or working in China
Administrative experience, preferably in an international educational setting
Must have advanced oral fluency in Mandarin Chinese and should be able to read Chinese with ease
Excellent English-language speaking and writing skills are required
Proficiency in Microsoft Office Suite
Ability to multi-task, while working under pressure and meeting deadlines required
Attention to detail and executing timely follow through on projects is essential
Experience in educational administration and international academic exchange
Experience in facilities management
Experience with budget management and invoicing
Good sense of humor, and ability to work with a variety of people required
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit required.
Must have experience living, studying, researching, and/or working in China
Administrative experience in an international educational setting
Advanced Chinese Language Ability (listening, speaking, reading ) is required
Project Management Experience in China
Bachelor’s Degree required
Master’s Degree preferred
A master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Must be able to lift heavy boxes (up to 75 lbs) and move tables and chairs.
Internal Number: 14827-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.