The Accounts Payable Specialist is responsible for executing accounts payable entries, managing bank reconciliations and daily cash, closing monthly work orders, and balancing accounts to the general ledger of FreeState Electric Cooperative ("Cooperative") in accordance with generally accepted accounting principles issued by the Financial Accounting Standards Board, the Internal Revenue Service, other regulatory and advisory organizations, and in accordance with financial management techniques and practices appropriate within the industry.
Receives, prepares, and codes accounts payable invoices.
Records ACH payments onto the bank website and FreeState’s accounting software.
Records and maintains daily cash activity and reports excess or shortfall of cash flows.
Reconciles monthly bank statements.
Prepares and posts general ledger journal entries and monthly recurring journal entries.
Prepares monthly cash disbursement and cash activity board reports.
Reconciles certain general ledger accounts on a monthly basis which includes member insufficient checks, deposits, and accounts receivable.
Maintains the accounts payable module, asset management module, bank reconciliation module, miscellaneous receivables module, and fleet management module in FreeState’s accounting software.Processes the monthly closing of all modules.
Posts monthly depreciation.
Creates invoices for the government and contractors and enters invoices into the Wide Area Work Flow (WAWF) government system.
Prepares monthly sales tax and franchise tax returns; assists in preparing annual property tax returns.
Prepares annual unclaimed property report.
Annually processes 1099’s.
Completes credit applications for vendors.
Maintains contractor certificate of liability insurance and hold-harmless agreements.
Provides financial data to other management personnel for preparation of reports, work plans and budgets.
Maintains general plant inventory records and takes physical inventories of general plant items as required or directed to assure accurate reporting.
Assists in the preparation of loan applications and work plan data requests.
Maintains knowledge and complies with the operation of the Cooperative, the rural electric program, as well as the Cooperative’s policies and objectives.
Coordinates annual work order clean-up with Engineering and Operations departments.
Assists with annual audit and budget, as needed.
Assists in the preparation of FEMA submittals and reports, as needed.
Manages and completes special projects, as assigned.
Performs additional duties as assigned by Management.
A Bachelor’s degree in accounting from an accredited university is required. A minimum of five (5) years of work-related experience in accounts payable may be accepted in lieu of a degree.
Must possess a valid driver’s license.
Ability to develop and maintain recordkeeping systems and procedures is required.
Prior banking knowledge is preferred.
Experience with NISC software is preferred.
Knowledge in computerized information systems used in financial and/or accounting applications is preferred.
Knowledge of RUS Uniform System of Accounts is preferred.
Ability to effectively communicate, present information and respond to questions, both verbal and written.
Ability to organize, multi-task, plan and set priorities with minimal supervision.
Ability to encourage and build mutual trust, respect and cooperation amongst team members.
Ability to exercise good judgment with a strong attention to detail.
Ability to handle confidential information with integrity.
Strong interpersonal communication skills and the ability to establish and maintain effective working relationships across all levels of the Cooperative.
Demonstrate poise, tact, and diplomacy in daily interaction with Cooperative members and staff.
Ability to sit for extended periods of time.
Ability to read computer screens, mail and talk on the phone.
Ability to lift upto thirty (30) pounds.
Professional and deadline-oriented environment in an office setting.
Interaction with staff and members.
Must be able to report to their primary worksite after regular business hours, as soon as possible, in the event of an emergency situationsuch as electrical outages, inclement weather, etc.
Ability to travel between offices and attend trainings, workshops, and seminars, as directed.