GENERAL PURPOSE Under the direction of the Board of Education and the Superintendent, the Chief Business Officer shall be responsible for the general management and supervision of all financial aspects of the District, and operate with supervised autonomy in planning, arranging, and coordinating an administrative management program related to all business affairs and programs, including budget preparation and control, fiscal planning and management, accounting and fiscal reporting, business data processing, risk management, purchasing and stores, cafeteria management, police services, transportation, and building operations and maintenance, along with assessing and evaluating capital improvement programs and projects, including policy development. The Chief Business Officer shall be expected to assume, execute, perform and supervise all of the duties and responsibilities associated with accounting, audit, finance, investment, and to accomplish all fiscal and fiduciary obligations including the satisfaction of all reporting requirements.
This single-position class is responsible for monitoring the District's business programs and operations. This position requires accurate, periodic and responsive reports to the Board of Education and Superintendent in clear and concise format with critical financial and operational information. The Chief Business Officer shall be expected to make projections and recommendations for strategic planning into the future.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Plan, organize and coordinate the District's business programs.
Formulate programs for accounting, risk management, business data processing, purchasing, warehousing, custodial matters, cafeteria, police services, transportation, and maintenance activities, and ensure that such programs are economically, efficiently and effectively administered.
Select, train and evaluate key staff, and prepare qualified staff for advancement.
Develop procedures for business operation and review results; prepare and communicate estimates of income and expenditures and develop budget assumptions; provide for the timely preparation of the District's budget; maintain budgets, identify variances and take corrective action as necessary.
Provide accounting controls for District funds, and ensure compliance for income and expenditures.
Coordinate the preparation and examination of contracts with general counsel, and coordinate information with the Superintendent and cabinet on the execution and performance of District obligations.
Monitor legislation and implement changes in the law affecting the District and its Divisions.
Confer with architects, contractors and others in connection with construction projects and deferred maintenance.
Administer the District's capital construction and improvement program, and the use of school facilities.
Monitor the use of energy throughout the District and direct reduction efforts, encouraging conferences with employees, officials and the public, as well as utility providers and other industry experts.
Coordinate the activities of the Business Division with other divisions in the Superintendent's office and with other agencies, and actively participate in all efforts to identify and obtain funding for District projects through the passing of bonds, capital loans, public and private grants, and the like.
Participate in the Superintendent's cabinet meetings, report on changes in education code, laws or regulations affecting fiscal and other District matters.
Attend meetings of the Board of Education and make presentations on business matters; provide follow-up on Board functions and prepare special reports as directed.
Supervise the preparation of fiscal and related reports for the County Superintendent of Schools and the State Department of Education.
Confer with general counsel and discuss risk management claims, strategies, review plans for loss prevention, and assure proper safety and training programs. Assist in determining the qualifications of accountants, auditors and financial advisors, and make recommendations to the Superintendent and the Board of Education.
1. Principles, trends and development of school business services and fiscal administration and management, including equivalent duties and responsibilities of CEO's and CFO's, manage data processing, risk management and police services.
2. Goals, objectives and operating techniques of a large school district; and, state and local conferences and the continuing education requirements for financial advisors and certified public accountants.
3. Accounting principles and practices, budgeting and other fiscal procedures as they apply to a school district.
4. Considerations involved in the maintenance and operation of school district buildings, together with some knowledge of building construction and the ordinances and laws affecting the construction and modernization of facilities.
5. Governmental purchasing principles and practices.
6. Provisions of the California Education Code and regulations governing District business practices and procedures.
1. Plan, organize, direct and supervise the work of, and give administrative direction to, employees in a variety of professional and technical fields related to the Business Services function.
2. Prepare comprehensive and clear reports, draft and prepare complex correspondence, and prepare and review work estimates, specifications and contracts.
3. Analyze various systems and programs and develop effective conclusions and recommendations.
4. Establish, foster and maintain effective and cooperative working relationships with others.
Education,Training, and Experience: (Requirement is currently under review and subject to modification)
1. Graduation from high school or G.E.D. equivalent; graduation from an accredited college or university with advanced degree(s) in relevant disciplines or fields of study.
2. Five (5) years experience in a responsible administrative or supervisory position including substantial participation in policy development or program direction in business management in a large public or private enterprise, involving a variety of services such as accounting, purchasing and construction.
Licenses; Certificates; Special Requirements:
Possess a valid California driver's license with the ability to maintain insurability under the District's insurance policy.
PHYSICAL AND MENTAL DEMANDS
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depend, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.