The RCO is seeking a Director of Administration to oversee office operations and systems. This full-time position reports to the Executive Director. Principal duties including supporting board and donor relations, ensuring accurate ticket sales and database management, and overseeing administrative staff in support of the Reno Chamber Orchestra and Nevada Chamber Music Festival.
Maintain efficient office operations, acting as the first point of contact for patrons during business hours.
Oversee phone and internet communications, order office supplies, handle equipment maintenance requests, and reserve meeting space as needed.
Organize and make daily deposits of cash and checks.
Process and recognize donations in a timely and accurate manner.
Prepare donor listing for public programs and oversee delivery of donor benefits and event invitations.
Maintain grants calendar for gifts from foundations and government entities which are regularly received. Support the drafting of language and preparation of materials for grant submissions.
Printing & Communications
Assemble concert program ads and content.
Work with printing contractor for delivery of materials.
Oversee master calendar for messaging of marketing and development.
Ticketing and Database Oversight
Ensure database accuracy, and pull targeted contact lists as needed.
Act as the lead staff person for ticket sales in the office and at public events.
Manage comp requests and ticket donations to other nonprofits.
Special Event Management
Serve as lead coordinator for key events during the year, including Derby Day (May), Elegant Afternoon (Jun), and chamber festival special events (Aug & Dec).
Attend board meetings and support the Secretary in taking notes, drafting minutes, and submitting them for revisions.
Prepare and provide documents and historical information as requested.
Nevada Chamber Music Festival (NCMF)
Assist with all public performances, and coordinate donor receptions and New Years brunch events.
Other duties as assigned
NCMF Event Manager (seasonal)
Ticket office and Front of house volunteers
Attention to detail and highly organized approach to managing office systems, special event planning and working committees.
A commitment to providing prompt, courteous customer service and support.
A sense of diplomacy when handling sensitive information and interactions.
Ability to manage paid staff and volunteers in both office and concert venue settings.
A working knowledge of the nonprofit performing arts community; experience with classical music highly desirable.
Additional Salary Information: Position also includes medical benefits.
About Reno Chamber Orchestra / Nevada Chamber Music Festival
The Reno Chamber Orchestra is a fiscally sound 501(c)3 organization with an approximately $750,000 annual budget. Now entering its forty-fifth season of music, the RCO enjoys broad and generous community support. It features an October through April performance season, including five pairs of subscription concerts at Nightingale Concert Hall in the University of Nevada-Reno. The Reno Chamber Orchestra also presents the annual Nevada Chamber Music Festival in late December-early January.
As of January 2019, the RCO named Clive Greensmith as the Artistic Director of the Nevada Chamber Music Festival. Beginning in March 2019 the orchestra will welcome six candidates to become the third Music Director in the organization's history- an announcement is planned at the conclusion of the 2019-20 season.