About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: 6/14/19
Departmental Overview The Blum Center is a multidisciplinary research and education center that catalyzes the efforts of UC Berkeley, in partnership with for-profit, nonprofit, and government entities, to develop scalable and sustainable solutions for low resource settings. The Blum Center invests in promising entrepreneurial efforts of a diverse group of students and faculty, and shepherds these innovations to the next stage.
The AMENA Center for Entrepreneurship and Development at UC Berkeley is focused on alleviating the entrepreneurship, innovation, intrapreneurship, skills, and gender gaps in the Middle East. By developing human capital, instilling entrepreneurial mindsets, and publishing academically rigorous policy-oriented research, the AMENA Center aims to advance the socioeconomic, environmental, and educational development goals in the region. Both the Blum Center and the AMENA Center recognize that global development is entering a phase where entrepreneurship will play an increasingly prominent role.
The United Nations has strongly endorsed entrepreneurship as an important means of accelerating the realization of the social and economic gains envisioned by the Sustainable Development Goals. Entrepreneurship is key to creating jobs, driving economic growth, addressing environmental challenges, and enabling all sectors of society to use their creative energy to solve important issues. To that end, promoting women and youth entrepreneurship has become a vital objective of many development organizations. Women and youth are not just potential beneficiaries of efforts to achieve the ambitious SDGs by 2030, they also must be active participants in achieving them. This position resides jointly between the Blum Center and The AMENA Center to support such efforts.
This position involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
Responsibilities Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.
30% PROGRAM ADMINISTRATION:
Calendar Management and Scheduling
Tracks and coordinates schedule for new initiatives.
Schedules and confirms meeting attendees and prepares relevant materials, including agenda and background materials, and as needed, documents meetings by producing and disseminating meeting minutes to all attendees.
Coordinates as needed with staff and leadership to facilitate teleconferences, group meetings, and events involving visitors.
Helps organize and convene brainstorming and other organizational meetings for initiatives.
Manages all logistical arrangements for events.
Develops materials from events (such as images, video, etc,) to be published on appropriate platform.
Travel Planning and Reimbursement Oversight -
Facilitates scheduling, airline ticket purchasing through Connexxus, and hotel accommodations, ensuring that all travel is efficiently executed and planned to be in compliance with applicable UC G-28 travel policies, along with Blum programmatic travel policy.
Prepares and oversees travel and entertainment expense reimbursement, ensuring that T&E reimbursement requests are submitted in compliance with UC policy and in conformance with standard procedures. Coordinates and provides travel assistance to visiting Faculty.
Handle all paperwork associated with travel bookings, invoices and reimbursement.
25% Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
Facilitate application and interview process for orienting and hiring of graduate student researchers, postdoctoral scientists, entrepreneurship experts, and visiting specialists.
Arrange domestic and foreign travel itineraries and submit reimbursement requests.
Coordinate visa and work permit applications for foreign visitors, ensure that proper documentation is in process for foreign visitors/researchers on visa matters.
Administer all activities concerning postdoctoral assistants, graduate research students, visiting professors/scholars and undergraduate researchers.
Coordinate technical and administrative group meetings.
Meet once a week with the Director to provide task updates, raise any issues or questions, and coordinate future center's activities.
Coordination and completion of required forms and documents in procuring independent contractors and academic personnel.
20% Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
Formulate annual operating budgets, proposal budgets, expenditure projections, analysis of financial data, and forecasting.
Prepare long-range projections to include allocations, income and expenditures for operations.
Integrate reports to create current and accurate financial data ensuring fiscal integrity. Utilize reports to anticipate and resolve operational, fiscal, or other discrepancies.
Utilize campus on-line financial systems for financial reporting. Reviews and reconciles monthly financial reports.
Establish and maintain spreadsheet programs for tracking expenditure transactions.
Monitors financial ledgers, and informs Director of potential overdrafts.
Prepare financial journal as needed for reconciliation.
Prepare other financial duties as needed and assigned. Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
15% Develops and maintains budgets:
Coordinate monthly budgetary analysis, expenditure reconciliation, and financial transfers.
Design and implement reconciliation reports for internal reporting.
Compile and prepare technical reports, research summaries, annual and final reports for submission to funding agencies to support continued renewal of grants.
Coordinate and author non-scientific sections of yearly and final reports of grants and contracts.
10% Conducts trends analyses and helps develop resulting recommendations.
Publications and Special Projects:
When faculty serve as chair of a seminar or symposia program, provide direct administrative support. These may include: arranging the logistics for the seminar presentations, contacting faculty members to schedule meeting times with the speaker, etc.
Coordinate the preparation of presentations and technical drawings, seminars, examinations and final publications and development and maintenance of the database and storage for figures and other graphics.
Working knowledge of common campus-specific and other computer application programs.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Bachelors degree in related area and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University visit:
*The hourly salary range designated for this position: $21.70 - $33.09; however, starting salary commensurate with experience.
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.