Description: Starting Salary: $4,659.74 (per month) plus benefits;
Salary Grade: C1-48
Full Salary Range: $4,659.74 - $6,241.09 (per month)
NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.
The Foothill-De Anza Community College District is currently accepting applications for the classified position above.
JOB SUMMARY: The Department of Purchasing, Contracts and Risk Management is hiring a Buyer to support District and college operations. You will be responsible for the procurement and provision of supplies, materials, equipment, services and technology District-wide; conduct competitive solicitations as required and issue purchase orders for fulfillment to customer. This is a professional position that requires knowledge of and experience with applicable professional/technical principles and practices such as preparing specifications, investigating sources of supply, analyzing market conditions, and preparing bids.
Under the direction of the Director of Purchasing, Contracts & Risk Management, execute responsibilities in compliance to established guidelines, board policies and administrative regulations for purchasing and contracts, including District, State, Federal and other legal requirements. Responsibilities for the position may include, but are not limited to, the following:
Work with District departments to organize, coordinate, prepare, issue, and manage the various competitive solicitations, including guiding customers in writing statements of work, finalizing specifications and facilitating the evaluation teams/process;
Prepare analysis of bid results and recommend a course of action to District administration and Board of Trustees;
Investigate contractor protests and prepare response;
Develop, negotiate, and analyze matters related to contract terms and conditions, execute contracts of simple to moderate complexity;
Administer contracts, including negotiating and preparing amendments, change orders, and renewal options;
Perform data and financial analysis for purchasing and contracting activities;
Provide District-wide guidance on procurement, contract management, vendor management, and insurance related matters;
Work collaboratively with the colleges to streamline processes, develop consistent purchasing practices, and facilitate purchasing activities;
Perform a variety of other related duties as assigned.
DEFINITION: Under the direction of the Purchasing Manager, perform technical duties in the purchase of District supplies, materials, equipment and services; obtain price quotations and order items in accordance with District policies and procedures.
DISTINGUISHING CHARACTERISTICS: The Buyer purchases district supplies, materials, equipment and services according to prescribed methods. The Senior Buyer serves in a lead capacity, prepares formal bid documents and performs the more complex procurements.
EXAMPLE OF DUTIES AND RESPONSIBILITIES: Depending upon assignment, duties may include, but are not limited to, the following: 1. Perform technical duties in the purchase of district supplies, materials, equipment and services. Obtain price quotations and order items in accordance with District policies and procedures. 2. Contact vendors regarding prices, quotations, detailed specifications and shipping and delivery information; interview vendors regarding new merchandise and new sources of supply; update and maintain vendor lists and files. 3. Negotiate price, specifications, conditions of delivery and other related issues as necessary or appropriate; order items in accordance with District policies and procedures. 4. Follow-up on and expedite purchase orders and requisitions within established procedures; resolve problems and complaints from suppliers, manufacturers and District personnel. 5. Communicate with College and District personnel regarding clarification of items to be ordered and budget restrictions. 6. Develop purchase orders and enter information into a computerized system. 7. Review purchase requisitions and orders for conformance and compliance with established standards and regulations; obtain necessary information from District personnel to complete documentation or bring it into compliance. 8. Operate a variety of office equipment including a typewriter, computer, calculator and others. 9. Perform related duties as assigned.
EMPLOYMENT STANDARDS: Knowledge of: 1. District and department purchasing policies, procedures and terminology. 2. Types and sources of supplies, materials and equipment used in a community college district. 3. Technical aspects of researching, comparing and purchasing District supplies, materials and equipment. 4. Legal codes that govern public purchasing and public works projects. 5. Education Code, Public Contract Code, Government Code and others as appropriate. 6. Methods of purchasing by specification and competitive bidding. 7. Modern office practices, procedures and equipment. 8. Operation of a computer and assigned software. 9. Interpersonal skills using tact, patience and courtesy. 10. Oral and written communication skills. 11. Correct English usage, grammar, spelling, punctuation and vocabulary.
Ability to: 1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. 2. Perform technical duties in the purchase of District supplies, materials, equipment and services. 3. Exercise sound judgment in the purchase of a variety of materials, supplies and equipment. 4. Operate a variety of office equipment including computer, typewriter, calculator and others. 5. Establish and maintain cooperative and effective working relationships with others. 6. Make arithmetic computations with speed and accuracy. 7. Plan and organize work. 8. Communicate effectively both orally and in writing. 9. Meet schedules and time lines. 10.Work independently with little direction.
MINIMUM QUALIFICATIONS: 1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. 2. Any combination equivalent to an Associate's degree in accounting, business, purchasing or related field AND two (2) years increasingly responsible experience in the purchase of supplies, services and equipment.
Environment: 1. Office environment.
Physical Abilities: 1Hearing and speaking to exchange information in person and on the telephone as well as making presentations. 2Dexterity of hands and fingers to operate computer keyboard. 3Seeing to read various materials. 4Standing for extended periods of time. 5Reaching overhead, above the shoulders and horizontally. 6Bending at the waist, kneeling or crouching. 7Lifting, carrying, pushing or pulling objects up to 30 lbs.
APPLICATION PACKET: 1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion. 2. A cover letter addressing your qualifications for the position. 3. A current resume of all work experience, formal education and training.
If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date. Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html
CONDITIONS OF EMPLOYMENT: Position: Full-Time, Permanent, 12 months per year
Starting date:As soon as possible upon completion of the search process.
Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.
For more information about our application process contact: Employment Services Foothill-De Anza Community College District 12345 El Monte Road Los Altos Hills, California 94022
Located in the heart of Silicon Valley, Foothill-De Anza serves the communities of Cupertino, Los Altos, Los Altos Hills, Mountain View, Palo Alto, Stanford, Sunnyvale, and portions of San Jose.For more than 50 years, Foothill-De Anza has demonstrated excellence and innovation in academic programs and student services. As one of the largest community college districts in the United States, Foothill-De Anza provides credit classes for about 64,000 students a year. The colleges are active members of the League for Innovation in the Community College, a national consortium of leading two-year institutions.