| The Community Manager is responsible for the day-to-day management of the community under the guidance of the Regional Manager and EHDOC. Management responsibilities include but are not limited to the daily administrative, financial, reporting, procurement and purchasing, personnel supervision, maintenance operations, resident relations, social activities, and the overall physical and financial operation of the community. The Community Manager is responsible to perform and discharge all duties assigned by the Regional Manager and EHDOC, which are deemed necessary to meet the needs of the community. Maintain occupancy goals by having a minimum of five (5) pre-approved and documented applicants on file that meet all HUD guidelines, resident selection criteria, and 30% Median Income Rule. Maintain all resident file documentation and financial transactions related to the leasing of the units in properly documented and secure order in accordance with HUD regulations, EHDOC Policies and Procedures and/or Board of Directors of the owner corporation’s Policies and Procedures. Maintain all EHDOC files, financial records, computer data, and personnel records, in accordance with EHDOC Policies and Procedures. Records should be kept in such order that they are easily accessible to be retrieved, examined, etc., by EHDOC, HUD, and any auditors or lawful representatives of the federal government. Assignment of administrative and maintenance staff work schedules/duties to insure the efficient daily operation of the property. Scheduling should be accomplished in consultation with other supervisory employees (i.e., Building Engineer or Assistant Manager). In conjunction with the Building Engineer or Maintenance Supervisor, develop and oversee implementation of preventative maintenance programs. In conjunction with the Building Engineer or Maintenance Supervisor, develop and oversee implementation of repairs, resident work orders, oversight of outside vendors/contractors, and emergency assignments. Develop and implement an emergency evacuation plan for the community in conjunction with the Building Engineer, Maintenance Supervisor and local/state fire/emergency management personnel. Provide residents with copy of evacuation procedures. Develop and implement a Resident Handbook. Complete all EHDOC and HUD required reports, including EIV, in a timely and accurate manner. Reports include, but are not limited to, HAP requests, Monthly Manager’s Report, weekly vacancy report, financial/deposit reports, etc. Conduct annual inspections of all units for Decent, Safe and Sanitary Conditions in accordance with EHDOC and HUD guidelines. Prepare a written report of inspection and file in resident file. Work with Building Engineer or Maintenance Supervisor to develop and implement all work orders needed for correction of any problems found during the course of inspection. Notify Regional Manager and insurance company within prescribed EHDOC Policies and Procedures of any incident involving fire, flood, wind damage, property damage, personnel injury or life threatening conditions. Where appropriate, notify Worker’s Comp carrier of any injury to an employee immediately. Inspect all floors, hallways, stairwells, common areas, and grounds on a continual basis. At least weekly, walk the property with the Building Engineer or Maintenance Supervisor to identify potential problem areas. Secure bids and prepare complete bid packages for all contract work to be forwarded to the Regional Manager for approval. Review all contracts for submission to Regional Manager with recommendations. Become familiar with the knowledge of state/local/federal laws and regulations as they relate to the management of the property and resident needs (for example, Tenant Bill of Rights, eviction requirements and 504 accommodations, etc.). Work with Tenant Association/Resident Council to meet residents’ needs and foster community spirit and harmony. Maintaining the community within the established budget, monitoring budget variances, and replacement reserve funds. The timely and accurate submission of expense vouchers, financial documents and bank deposits to EHDOC for proper processing, payment and recording. Advertising for, interviewing and preparing recommendation for hiring of new employees to be forwarded to Regional Manager for approval. Preparation of complete New Employee Package and personnel file. Other supervisory personnel (Building Engineer or Maintenance Supervisor) should be involved in the interview process for maintenance staff. Acting as liaison representing EHDOC and the property to the Owner Corporations Board of Directors, state/local community and governmental organizations, Tenant Associations and Resident Councils related to the functions, mission and goals of the property. Supervise volunteers, senior aides, etc. associated with the operation of the community. Other duties and responsibilities as directed by the Regional Manager and EHDOC that are deemed necessary to meet the needs of the community and for professional management of the community. | 
