Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 10-19-2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement This position is a key part of an active administrative office supporting the scientific efforts of faculty of the UCSC Genomics Institute and its related projects and organizations, such as the UCSC Genome Browser, the Computational Genomics Laboratory, the Human Cell Atlas, the Braingeneers, the Treehouse Childhood Cancer Initiative and the California Institute for Quantitative Biosciences (QB3). It also supports the operations of the Genomics Institute, which involves approximately 160 staff, postdoctoral scholars, and students participating in projects supported by funds from the federal and state governments, private gifts, and the Howard Hughes Medical Institute (HHMI).
The UC Santa Cruz Genomics Institute strives to unlock the world's genomic data and accelerate breakthroughs in health and evolutionary biology. Our platforms, technologies, and scientists unite global communities to create and deploy data-driven, life-saving treatments and innovative environmental and conservation efforts, while addressing fundamental societal and policy questions.
Pay, Benefits, & Work Schedule Salary Information: $27.30/hour - $33.53/hour. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz - Westside Research Park, 2300 Delaware Avenue
Union Representation: None
Job Duties 40% - Post-Award Grant Management and Program Support:
Under general supervision, provide administrative support and post-award management for multiple PI's on an assigned portfolio of Genomics Institute programs, contracts and grant awards by carrying out the following duties:
Financial Management and Analysis - Under general supervision, work closely with research accountants, project leads, and GI administrative staff to organize, plan and monitor fiscal budget control of contracts and grants, gifts, endowments and privately funded projects. Optimize and revise budgets as needed to respond to project needs, continuing to ensure allowability and adherence to project goals. Apply professional concepts to provide funding projections, analyze spending and recommend adjustments to advise research leads of availability of funds, their appropriate use, and expenditure deadlines.
Staffing Analysis and Initiation - Under general supervision, initiate requests to ensure appropriate staffing (principal investigators, staff, postdoctoral scholars, graduate student researchers, undergraduate workers, and contractors) is established and maintained on each award. Use and maintain internal staff planning tools (worksheets and databases).
Policy Compliance - Apply professional concepts to advise on university and funding agency policy regarding awards to the principal investigator and lead project staff to ensure compliance. Stay abreast of regulations governing the use of state and federal fund sources and ensure appropriate expenditures of funds. Assist Office of Sponsored Projects and GI administrators to ensure all internal documentation, including statements of economic interest, conflict of interest, and subcontract agreements are completed correctly and up to date. Assist Office of Research Compliance and primary institutions to ensure that human subject determinations are kept up to date, and work with the principal investigators to ensure all appropriate personnel undergo human subjects training.
Contract & Grant Reporting - Coordinate reports of moderate scope to federal and state agencies and private foundations. Entails understanding and following agency guidelines, obtaining accurate financial and other information, communicating requirements and instructions to the principal investigator and project leads, gathering information from sub-awardees, compiling all report components, and ensuring completeness and timely submission.
Program Management - Assist with implementation and oversight of existing and new projects and programs, such as research and resource projects, training programs, and facilities projects. Plan and coordinate related activities such as project-specific meetings, teleconferences and events as needed in conjunction with other office staff.
50% - Pre-award proposal development:
Initiate, develop, and shepherd new proposals and funding renewal requests of moderate scope through the submission process, which involves understanding and communicating the funding opportunity rules and guidelines. developing budgets and justifications using agency guidelines, and soliciting text and other materials from faculty and staff, required by proposal guidelines. The incumbent will also work with the Office of Sponsored Projects to generate final submission materials, communicate with agencies, and respond to agency requests for further information.
10% - Special Projects:
Follow general direction to provide support for activities and programs such as industry alliances, educational programs, entrepreneurial efforts and other initiatives. Assist with program and initiative development and implementation. Research, compile, and evaluate data to prepare ad hoc reports and materials for meetings and presentations.
Required Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Experience with and proficiency in the use of spreadsheet and database software.
Computer skills sufficient for preparation and management of documents, spreadsheets, and presentations.
Exceptional organizational skills sufficient to prioritize and complete assignments and projects independently, while balancing among competing needs and attention to detail. Demonstrated ability to establish and maintain effective work systems and records.
Demonstrated ability to write clear, concise, well-formatted correspondence, documents, and reports using correct spelling, grammar, and punctuation.
Demonstrated attention to detail with ability to proofread work carefully.
Excellent problem-solving skills to effectively solve multi-faceted problems within an administrative context. Analytical ability to draw conclusions based on data and concisely summarize results.
Excellent verbal communication skills, including ability to give and receive clear, concise information.
Demonstrated ability to establish and maintain productive, cooperative, and professional working relationships in a team environment.
Demonstrated diplomacy to deal tactfully with diverse people, situations, and ideas and to exercise good judgment and discretion in handling sensitive and confidential information.
Demonstrated initiative and responsibility to work independently.
Demonstrated flexibility, productivity, and efficiency.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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