Open until filled. First review: February 24, 2021
Position Purpose:
Under administrative direction, performs the more complex, advanced and senior level coordination, maintenance, management, and oversight of the engineering review and inspection process for assigned projects. The purpose of the position is to monitor the progress and assist in the execution of public works capital projects including planning, scheduling, coordinating, tracking, and administration; administer project from inception to completion including design, review, public input and meetings, bidding, contract management and project completion; NPDES II compliance coordinator and administration of the capital improvement plan (CIP). This position supervises the Community/Environmental Services Coordinator.
Primary Responsibilities and Duties
Contract and CIP Administration
Oversee the services of professional consultants and contractors; determine project scope; prepare request for proposal and project scope of work; review, evaluate and recommend consultant; negotiate contracts; monitor consultant services to ensure compliance with professional engineering standards, mandated rules and regulations, contractual obligations and approved budgets.
Manage public bid process and contract signing procedures; prepare bid tabulations and conduct pre-construction meetings, as necessary.
This position will manage contracts that originate in both the Engineering and Public Works Departments.
Primary responsibility for the administrative aspects of biennial CIP updates including internal call for projects, scoring and costing projects, and updating and publishing CIP documents and related materials.
Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training as needed.
Manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary providing advice and counsel to staff.
Project Administration/Management
Set up and update project schedule charts. Monitor and coordinate activities of contractors, consultants, committees, community organizations and users to keep project on planned schedule. Use project management scheduling software on larger projects.
Manage the development of plans, schedules, and consultants for the timely coordination with outside parties ensuring project milestones are met and projects are delivered on-time.
Control project costs; monitor and track in a spreadsheet project budgets and payments to consultants and contractors; work with Finance to establish anticipated cash flow for larger projects; alert appropriate authorities when significant problems with the approved budget may be developing.
Manage and track the close-out phase of construction contracts and the documentation required for final project approval.
Prepare a variety of business, technical and standard correspondence including staff reports, contracts, funding applications, agreements, memoranda, meeting agendas, and related documents; utilize specialized business, engineering and software applications to develop and design maps, charts and graphics.
Provide information to the public regarding construction projects; respond to questions and resolve complaints; prepare project notification correspondence to residents, businesses, and organizations impacted by projects.
Facilitate the timely review of design plans by other utility and regulatory agencies.
Participate in preliminary field surveys and the inspection of capital improvement projects.
Coordinate project development and implementation activities with City staff, local and regional government public agencies, e.g., WSDOT, and private business organizations with a mutual or cooperative interest in assigned projects; prepare correspondence to present the City’s capital improvement program objectives.
Review engineering and architectural design and construction plans, drawings, specifications, contract documents, cost estimates and related documents prepared by consulting engineers, architects and contractors for compliance with professional and City standards and practices; coordinate reviews with other departments and agencies.
Responsible for obtaining environmental permits for capital projects and otherwise monitor for compliance with federal, state, and local regulations.
Monitor, when directed, segments of large public works projects within the City, such as those executed by the Washington State Department of Transportation, Sound Transit, and Community Transit, ensuring that the City’s regulations, interest and goals are addressed.
Grant application submittals and processing.
Financial Coordination
Participate in the development and administration of the capital projects budget and in the forecast of funds needed for equipment, materials and supplies; participate in pursuing grants and other funds necessary to support the Capital Improvement Program.
Monitor and track local, state and federal grants and loans for capital improvement projects for compliance purposes; work with granting agencies to prepare project agreements and submit timely reimbursement requests.
Ensure proper documentation of compliance with funding requirements, including environmental, prevailing wage, material testing and approval, ad and award procedures, right of way acquisition, and eligible project costs.
Environmental Programs Management
Ensures that the City is complying with the Department of Ecology NPDES permit; implementation of the City’s NPDES Phase II Municipal Stormwater Permit and associated record keeping.
Develop and maintain plans, policies and procedures for storm water activities in regard to regulatory agencies and changes in technology, including detention standards, water quality requirements, construction materials and design modifications.
Develop and manage Best Management Programs (“BMP’s”) to improve water quality; track training records related to BMP.
Coordinate spill response, spill investigation, spill clean-up and any enforcement actions with public works personnel as necessary; develop and implement an Illicit Discharge program.
Plan and organize water quality activities of the Storm Water Program; assist the Public Works staff in the operation and maintenance of the City’s storm water conveyance system; assist with private development design review, perform site inspections and implement water quality programs related to public and private ponds, storm water storage facilities and right-of-way systems.
Develop specifications for contracted services; coordinate service contracts for design, construction and maintenance of surface water facilities; assure compliance with cost and time lines and appropriate federal, state and local laws, codes and regulations.
May assist with the review of storm drainage collection and conveyance systems within new single-family, multi-family and commercial development projects.
Represent the City in meetings involving other municipal governments and state and federal agencies.
Respond to citizen’s questions and complaints about storm water programs/utility.
Establish and maintain a private storm water detention facilities annual inspection program.
Evaluate and propose new and amended City Ordinances related to the management of storm water systems.
Provide technical expertise and respond to complex questions; resolve conflicts and interpret various codes and ordinances; develop and revise department procedures as needed.
Assist in developing and monitoring surface water utility budget, assure proper resources are available to fund capital improvement projects, maintenance, inspection, water quality and contracted services.
Identify necessary storm water improvements and assist in the development of projects to correct identified deficiencies and the development of the 6-year CIP.
Investigate grant opportunities and prepare applications when suitable to increase the City’s economic ability to correct surface water deficiencies or water quality.
May assist in investigating and making recommendations to the City Engineer and Finance department on storm water utility assessment.
Other duties as assigned.
Essential Job Functions
Ability to use software to produce documents, plans and reports.
Civil engineering principles, practices and standards.
Ability to communicate verbally and in writing, in person via radio and telephone, and across distances at construction and survey sites.
Ability to establish and maintain a cooperative working relationship in a team environment with supervisors and staff.
Ability to lift, move and handle a minimum of 50 pounds.
Ability to travel to various construction sites and/or meetings during the workday. City vehicles are available for this purpose.
Work independently, highly detail oriented and highly productive.
Quickly comprehend and carry out instructions, whether verbal or written.
Communicate with customers and favorably represent the City to the public.
Maintain clear, concise and accurate written records and ability to write clear and persuasive business reports and correspondence.
Read and understand street maps and have a sense of direction to drive to work locations.
Ability to work under tight deadlines, with distractions and interruptions, and ability to shift priorities rapidly.
Ability to establish and maintain effective working relationships with co-workers, supervisors and general public.
Ability to sit/stand for extended periods.
Maintain accurate financial records and prepare related reports.
Apply established guidelines in the keeping of accounts and creation of financial reports.
Apply State and Federal laws and regulations and City policies and procedures to the grant process.
Work with a high volume of numbers with accuracy and details.
Respond to requests and inquiries from the general public and internal departments.
Interpret and explain financial policies and procedures.
Interact with all departments, vendors, citizens and outside agencies.
Conduct basic research and summarize detailed information.
Work independently in the absence of supervision as well as cooperatively as a team member.
Minimum Qualifications
Bachelor’s degree in construction management, civil engineering, or related field.
A minimum of 3 year’s experience managing contracts/projects.
Successful grant writing experience desirable.
Valid Washington State Driver's License with driving record acceptable to City.
Public sector experience desirable.
NOTES:
Telecommuting is allowed.
Internal Number: E-001
About City of Lake Forest Park
The City of Lake Forest Park with an approximate population of 12,730 is located at the northwest corner of Lake Washington, just north of Seattle.
