Senior/Major Subcontracts Manager

Why Work at BNL?
Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University.

Organizational Overview

Business Services provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by Chief Financial Officer George Clark, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Information Technology Division, and Procurement & Property Management Division. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $700 million annual budget.

The mission of the Procurement and Property Management Division is to execute and administer contractually negotiated and binding agreements for services, material, equipment, supply and construction requirements for Brookhaven National Laboratory operations and programs as authorized by the Department of Energy.

Position Description

The Procurement and Property Management Division has an opening for a Major Subcontracts Manager (MSM), a leadership position reporting to the Procurement Operations Manager, with experience in complex procurements and the management of subcontracts. The incumbent will be responsible for the management of Procurement staff in the execution and administration of a variety of services and/or complex equipment, through various contract types in a high-volume environment.

E ssential Duties and Responsibilities:

• Oversee major services subcontracts and purchase order procurement, and contractual agreements.
• Responsible for technical oversight, guidance and leadership of a staff of purchasing and subcontracts professionals engaged in the planning and execution of all services and materials in support of the Lab's mission.
• Will develop, negotiate, award and manage a wide variety of large high dollar and complex contract types, such as fixed-price, time and material, and cost-reimbursement contracts.
• Will procure services, equipment, and material as well as solicit and evaluate bids, quotes and proposals.
• MSM will conduct pre-bid/pre-proposal conferences, analyze and manage vendor performance/relationship, ensure contract compliance and negotiate contract terms and conditions.
• Identify prospective proposers and bidders.
• Conduct research, evaluate findings and make independent decisions on procurement matters.
• Oversee the negotiation and placement of annual Blanket Purchase Orders, Master Purchasing Agreements, and annual Service Agreements.

Position Requirements

Required Knowledge, Skills, and Abilities:

• A bachelor's degree in a business or engineering discipline.
• 15 years of directly related experience with increasing scope and responsibility.
• Demonstrated ability to deal with project deadlines and high dollar complex equipment and/or construction procurements.
• Thorough understanding of management principles and practices.
• Thorough knowledge of the Federal Acquisition Regulations (FAR).
• Familiarity with the Service Contract Act, Construction Wage Rate (Davis Bacon Act), EEO Compliance, and Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data as well as standard and specialized terms and conditions.
• Candidate must have an in-depth understanding of all principles of the procurement process in a government environment including analysis of requirements and selection of the appropriate procurement method, (RFQ/RFP), valuating prospective Offeror quotes and bids.
• Candidate must be able to work within a scientific facility under stringent timelines to meet the laboratory's needs, be proficient in Microsoft Office Word, Excel and PowerPoint and be able to interact effectively and respectfully with a diverse and international population of internal and external customers.

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of PeopleSoft.
• Master's degree in business and/or Juris Doctor (JD).
• Certified Procurement Professional (CPP) or similar certification in government procurement practices.
• Experience teaming with legal counsel, project managers, engineers, cost estimators and quality assurance personnel in a scientific or high-tech environment.

Additional Information:

May require occasional travel in support of Procurement or DOE activities post COVID-19.

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

• Medical, Dental, and Vision Care Plans;
• Flexible Spending Accounts;
• Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);
• Lab-funded Retirement Plan;
• 401(k) Plan;
• Flexible Work Arrangements;
• Tuition Assistance, Training and Professional Development Programs;
• Employee Fitness/Wellness & Recreation: Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis).