Updated: Mar 2, 2021 Location: UC Irvine Campus Job Type: Department: MED ED ADMINISTRATION
Job Opening ID: 15604
Reports To: Chief Administrative Officer
Working Title: Registrar and Compliance Specialist
Department: Med Ed Administration
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 006155
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Position Summary:
Under the general direction of the Division Director and in consultation with the Chief Administrative Officer, Faculty Division Chiefs, Associate Deans, serves as the Registrar for the School of Medicine. The incumbent is independently responsible for the management of all registrar functions and student records for medical students from pre-matriculation through post-graduation and ensures implementation of policies & procedures as they pertain to medical student school records and compliance.
Bachelor's degree in related area and / or equivalent experience / training.
Professional expertise in student affairs program development, management, implementation, and evaluation. Skill and judgment to work with confidential information. Commitment to professional educational excellence and professional academic standards. Ability to relate professionally and sensitively to diverse student population. Ability to relate effectively to faculty and professional staff. Strong initiative and organizational skills with ability to establish priorities and manage projects from inception to implementation. High level of critical thinking and analytical skills. Ability to complete tasks with accuracy and thoroughness. Ability to work independently and as a team member. Ability to work under pressure with multiple deadlines, set priorities and work on numerous projects simultaneously. Skill to plan and execute complex and multi-faceted programs. Skill to make independent decisions with mature judgment. Outstanding verbal and written communication skills. Skill to problem solve and diffuse conflict. Experience working directly with students and faculty in an academic setting. Knowledge of University and SOM policies and procedures as related to medical students. Knowledge of campus departments. Advanced skill in utilizing computer programs, preferably in Microsoft Office, including electronic mail, Microsoft Word, Excel, Access, and Outlook. Ability to run queries and create programs and reports in Microsoft Access. Strong mathematical and analytical skills to analyze data and present results
Preferred:
Working knowledge of UCI policies and procedures. Ability to keep accurate and complete records, paying attention to detail and records retention requirements. Knowledge of state and federal regulations governing student records
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.
