Director of Facilities & Operations

This Director of Facilities & Operations is a member of the school’s administrative council and reports to the President. The scope of the job includes providing and maintaining a safe and secure campus, oversight of the grounds and maintenance operations of the physical plant, remodeling and new construction, facilities supervision and the overall safety and security of the school.  This position includes but is not limited to the following responsibilities:

Essential Duties and Responsibilities:

Facilities Management:

• Provide leadership, direction and control for the building and grounds maintenance functions and school security
• Develop, formalize and implement both short-term and long-term plans, goals and objectives for the Facilities Department including security
• Responsible for the facilities operating budget, including the preparation, review and submittal to the Director of Financial Services
• Research, interview, and assist in selecting architects and contractors for campus projects
• Read and interpret blueprints, mechanical, electrical, civil, and structural drawings, plans and sketches
• Prepare five-year capital budget which is updated annually
• Establish and coordinate FFE replacement cycles and budgets for campus facilities with assistance from IT for computerized preventative maintenance
• Develop policies and procedures which successfully provide efficient and effective services
• Supervise, control and direct facilities and security staff toward meeting the goals of the department
• Remain up to date on all government laws, rules and regulations which affect hazardous chemicals that are used, generated, handled, disposed or controlled by the school
• Prepare written reports as required by the President or Board of Trustees as well as serve as a member of the Board of Trustees Facilities Committee
• Perform special projects as assigned by the President
• Present a consistently positive approach to faculty, staff, students and all other internal and external constituents at the school through a manner that is friendly, courteous, helpful and cooperative at all times

School Security and Safety:

• Maintain, update and implement the Crises Management Plan
  • Oversee school security and safety monitoring systems
  • Serve as contact person with security and safety monitoring contractors
  • Coordinate access for special events on campus
  • Arrange for repairs, purchases etc, for security and safety alarm systems
  • Oversee the planning for upgrades of security and monitoring systems
• Coordinate School Life Safety Systems – Fire Alarm System, Crises Alarm System
  • Oversee service contracts and maintenance
  • Maintain service records
  • Oversee the planning for upgrades to school life safety systems
• Perform regular safety inspections
  • Complete regular inspections with Director of Maintenance US and MS
    • Buildings
    • Grounds
  • Perform other Safety and Health inspections as needed
    • Accompany insurance inspector on yearly insurance audits
    • Accompany Health Inspector on annual and routine health inspections
  • Be primary person responsible for safety policies and procedures of the school’s facilities and grounds
  • Oversee the security services on campuses

Regulatory Programs:

• Oversee compliance with all federal, state and local regulatory requirements pertaining to our physical plant and grounds or use of them.
• Manage records and files on applicable federal, state, county regulations
• Manage records and files on applicable OSHA, EPA and Fire/Rescue regulations
• Assure that we are in ADA compliance where applicable

Manage records updated on asbestos compliance and repairs needed and performed Third Party Rentals:

• Responsible for all communications and rental agreements with third party rentals.
• Coordinates scheduling, setup, onsite supervision, security and breakdown of rentals.

 School Operations and Scheduling:

• Coordinates with Facilities and Maintenance Department on all operational activities of the school
• Coordinates scheduling, setup, onsite supervision, security and breakdown

Assume other responsibilities as requested to do so by the President