JOB SUMMARY
The purpose of this position is to lead individual multi-disciplined real estate cost solutions for a pharmaceutical client with direct accountability for cost management delivery.
The candidate should be familiar with pharmaceutical good manufacturing practices (GMP) including commissioning processes. Project types will include civil, infrastructure, structural, and interior projects in administrative, laboratories, production, and warehouse areas, regulated and non-regulated environments, and plant utility areas.
Characteristics of responsible costs:
Complexity: Medium Risk: Medium
Duration: Mid term [weeks to months] Value: Typically < $2 Million USD
Region: GWS Life Science Account
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages all facets of cost management (budget, schedule, procurement, quality & risk) for individual real estate projects throughout planning, design, construction, occupancy, and closeout.
Produce concept level estimates to aid feasibility studies and assist with business cases, leveraging a range of information from simple internal benchmarking to detailed market data and estimates taken from drawings and specifications. Issue recommendations for the application of an estimator to produce costing of greater detail; incorporate estimator into project team - manage performance of estimating tasks/deliverables.
Evaluate project scope and client needs to develop and present recommended budgets for necessary pre-bid and pre-construction cost estimating and cost planning services. Partner with project team to source and oversee the pre-bid and pre-construction services associated with the development of a project budget and cost plan.
Lead the administration associated with funding all project work, including creation of funding documents in use by the client (such as purchase orders or Capital funding requests). Work with client and Project Manager to ensure compliance with these systems; promote proactive creation/submission of all necessary funding documents to ensure all project work is funded in compliance with Client's internal funding policies and end to end process with required milestones and documentation. Lead review sessions to assess rollover project capital, benchmarking and costs for new projects, understand budget creation best practices and partner with IT/AV/Security and other partners to help forecast and capture costs. Participate in data audits, data governance, budget reporting and compliance.
Support project manager and leasing team to estimate costs associated with the lease (upfit, abatement, reinstatement, etc.) to optimize landlord contribution/tenant improvement allowances on behalf of the Client. Ensure contracts with project team (designers, contractors) include language aligned with lease requirements for the solicitation of all landlord contributions.
Support project manager team in the implementation of all project procurement in accordance with CBRE corporate policies and guidelines; make recommendations on the project procurement strategy. Lead the analysis of bid/tender responses, leveling all responses and organizing the data into a concise yet thorough report for presentation to the Client. Include recommendations for items such as allowances, contingencies, and reserves.
Create and manage a detailed cost plan; produce and maintain detailed cost reports on a regular basis and present these reports to the Client. Align cost plan with project master schedule; provide cost guidance and direction to achieve cost goals with scope/schedule. Establish strategy to manage cash flows and project accruals and report progress in a manner consistent with CBRE policy yet flexible to adapt to client's needs/systems.
Promote Value Engineering (VE) as a continual process to be implemented throughout the duration of the project and where necessary lead (or support if lead by Project Manager) Value engineering workshops, exercises and provide ideas and initiatives to add value. Act as a resource for implementing best practices to optimize the outcome of all VE efforts including tools, reports and goals - track/report progress against cost savings and value to fee targets.
Reconcile all estimates and change orders; scrutinize, analyze and perform due diligence on all change orders; lead reconciliation meetings with General Contractors, Construction Managers and third party consultancies. Update cost plan/report accordingly and advise project team of cost risk mitigation strategies required to main cost compliance; advise project team and Client of high risk cost issues.
Assist the Client and design team with life cycle costing of LEED/sustainability initiatives (as appropriate). Support new design guidelines relating safety, finishes, MEP upgrades, and produce price modeling
Review all invoices against cost plan; provide valuation services and signoff to project team (subject to CBRE approval limits) in collaboration with team members charged with validation work has been completed to required scope and level of quality.
Review and approve all requests to apply costs toward allowances, contingencies and reserves; update cost plan accordingly.
Support cost/budget aspects of the project closeout; negotiate, agree, and settle final accounts and close- out statements. Issue release of all withholdings/retainage (subject to CBRE approval limits); close all funding approvals in accounting systems (purchase orders). Manage the project team's financial closeout checklist and audit.
Capture project costs for contribution to CBRE cost benchmarking/estimating databases and tools.
Facilitate and oversee the administration of tasks required by the lease to collect landlord contributions/tenant improvement allowances.
Manages 3rd party project delivery resources/team. Responsible for identifying training needs, tracking performance, coaching, and motivating team members.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May lead cost teams and/or plan, and supervise assignments of lower level employees.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University in a technical area of study. Minimum 4 years of related experience and/or training.
Minimum 2 years in cost consultancy/ estimation preferred.
CERTIFICATES and/or LICENSES
RICS (Royal Institute of Chartered Surveyors) or CIOB (Chartered Institute of Building) accreditation preferred.
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires general knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
REASONING ABILITY
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
Advanced skills with Microsoft Office Suite. Working knowledge in MS Project is helpful. Knowledge with estimating software such as OST preferred. Ability to read and understand architectural drawings. Knowledge of leases, contracts, and construction practices preferred.
SCOPE OF RESPONSIBILITY
Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.
